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Posting Date: | 05/09/2024 | |
Deadline for Applications: | 19/09/2024 (midnight The Hague time) | |
Organizational Unit: | Information, Knowledge and Evidence Management Section, Integrated Services Division, Office of the Prosecutor | |
Duty Station: | The Hague – NL | |
Type of Appointment: | Short Term Appointment | |
Minimum Net Annual Salary: | €52,725.00 | |
Contract Duration: | To be determined |
Special Notice:
A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.
A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.
Due to the short-term nature of the assignment, the ICC reserves the right to make an appointment at one grade lower than that stated in the vacancy with a modified job description.
A current ICC staff member who is holding a fixed-term appointment may apply for any short-term position. Where a current ICC staff member is selected to a short-term position, he or she will be temporarily assigned to the position in line with section 4.10 of ICC/AI/2016/001. GS-level posts are subject to local recruitment only.
The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.
Organisational Context
The position of Project Coordination Assistant exists within the Information, Knowledge and Evidence Management Section (IKEMS).
The Information, Knowledge and Evidence Management Section (IKEMS), headed by an Information Management Coordinator, reports directly to the Prosecutor, and combines the OTP’s information, knowledge and evidence management operations into one consolidated section. IKEMS aims to maintain a coordinated, flexible and operationally responsive IKEM support capacity throughout the OTP, in order to support the full spectrum of OTP information and evidence operations.
Duties and Responsibilities
Under the direct supervision of the Information Management Coordinator, the incumbent will perform the following tasks:
Essential Qualifications
Education:
Diploma of secondary education.
Experience:
A minimum of eight (8) years of practical experience in an executive office management role in at least two of the following three areas is required:
1) Drafting and editing surveys, reports, memoranda and presentations as well as analysing and drafting survey results and/or management information in ad hoc, quarterly or annual reports relating to KPIs, service delivery targets, procurement planning or project implementation.
2) Gathering user requirements and drafting, updating and/or monitoring the implementation of a procurement plan and equipment budget, providing presentations, recommendations and reports on equipment purchase options, logistics management issues and/or financial planning, administration, or procurement of goods and/or services.
3) Managing Section-wide administrative and/or service support needs and requests including planning and organizing training or meeting events, agendas, and drafting minutes and correspondence.
An advanced or first-level university degree may be considered as a substitute for two years’ working experience only to determine eligibility.
Knowledge of and demonstrated experience with SAP is required. Training or certificates in programme or project management, procurement, business administration, public/private administration, or supply chain management are desirable.
Knowledge, Skills and abilities:
Knowledge of languages:
Proficiency in one of the working language of the Court, English or French, is essential. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset. Knowledge of Dutch would be considered an asset.
ICC Leadership Competencies
Purpose
Collaboration
People
Results
ICC Core Competencies
Dedication to the mission and values
Professionalism
Teamwork
Learning and developing
Handling uncertain situations
Interaction
Realising objectives
Learn more about ICC leadership and core competencies.
General Information
– In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and gender equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from the list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged for senior positions at the Professional (P) and Director (D) levels. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate.
– The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with the ICC policy. The PSC process will include but is not limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a positon to submit electronic copy of their passport and all diplomas listed on their profile when requested;
– Applicants may check the status of vacancies on ICC E-Recruitment web-site;
– Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
– The ICC reserves the right to not make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
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