Project Coordinator – (1570)

Western EcoSystems Technology, Inc. (WEST), a dynamic medium size consulting firm with offices across the United States and Canada, is looking for a full-time Project Coordinator in our Golden Valley, Minnesota office.

WEST has a permanent core of professionals with broad experience in basic and applied ecological studies and the sophisticated analysis of natural resource data. Since its founding in 1990, the WEST team has shaped the foundation of what we do, and what we believe in through our core values and key principles. Our work matters to our clients, communities, and the environment. Join WEST and discover a company of passionate, committed, and highly motivated individuals.

Please click here to see what benefits WEST offers!

Key Details:

• Salary: $21 – $26/hour, base salary will be based upon education, professional certifications, and previous work experience.

Job Description:

The successful candidate will have experience supporting a variety of projects from simple to complex activities. The Project Coordinator will support one or more Project Managers (PM) and other WEST staff to keep project-related and office processes running smoothly. While the Project Coordinator provides support, the PM is ultimately responsible and accountable for the successful delivery of the project outputs. The Project Coordinator’s work will include the following:

• Assist PMs with project set-up, schedule coordination and budget development and provide information to the legal department and accounting staff for internal set-up requirements
• Assist in the coordination of activities, resources, equipment, staff, and dissemination of information
• Assist PMs with the monitoring of project progress, data, PM reports and other materials as needed
• Ensuring client and staff needs are met throughout the life of each project
• Provide subcontract management support to Project Manager by creating and maintaining subcontract logs, completing forms, gathering scope of work, following up on process for amendments, and reviewing/coding invoices
• Electronic filing (on servers): being consistent and following WEST document management policy/protocol
• Support the legal staff and PM to follow up on the administrative process for job set-up, invoicing and accounts receivable collections and prepare monthly progress reports
• Assist with production of deliverables, printing and binding, document prep assembling and preparing presentations and reports, including internal team communications
• Assist with the word processing, formatting and editing of project deliverables, as requested. Following pre-determined Style Guides
• Work with distributed teams in multiple locations in United States and Canada using company tools for teleconferencing, and videoconferencing. Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow up actions as needed within the project team
• Provide notetaking and documentation support for meetings and conference calls upon request.
• Communicate ideas for improving company and project processes with a positive and constructive attitude.
• Prepare/coordinate project and office meetings
• Make travel arrangements for employees as requested
• Other project and office related support duties as assigned

This is a general description of the functions for this position and is not inclusive of the duties which may be associated with this position.

Requirements:

The ideal candidate would have the following:

• Minimum of a high school diploma, a bachelor’s degree is preferred (ideally in environmental science/studies)
• Strong organizational and prioritization skills including attention to detail, taking and following direction, budget and multitasking abilities
• Solid working knowledge of Microsoft Office (Word, Excel, PowerPoint); experience with other project management tools preferred (e.g., VantagePoint)
• Effective communication skills including verbal, written and presentation skills
• Proven ability to work effectively both independently and in a team-based environment
• Demonstrated willingness to be flexible and adaptable to changing priorities preferred
• Strong interpersonal and communication skills
• Excellent time management, project management and organizational skills with the ability to work well under time constraints and meet deliverable targets and deadlines
• Ability to follow instructions from managers and accept guidance and constructive criticism
• Occasional travel and overnight stays may be required

After an offer of employment is made, the candidate must successfully pass a pre- employment background check, drug screening, and a DMV records check that meets WEST’s minimum criteria to operate a motor vehicle on behalf of the company.  A valid driver’s license will be required.

WEST provides equal employment opportunities to all individuals regardless of their race, color, religion, gender identity or expression, age, sex, sexual orientation, national origin, disability status, genetics, and any protected veteran status, and any other characteristic protected by federal, state or local law.  Further, WEST takes affirmative action to ensure that all individuals are treated fairly, and without discrimination, for recruitment, selection, advancement and every other term and privilege associated with employment.