Project Coordinator

Role & Responsibilities

Working as a senior member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care the Project Coordinator manages the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security.

Project Overview

The goal Medair in Leer County is to reduce morbidity and mortality to host and vulnerable IDP populations through CMAM (Community-based Management of Acute Malnutrition), WASH, Psychosocial Support and Health Services (iCCM/Integrated Community Case Management).

Medair currently uses a very flexible in-and-out approach of programming, due to the volatile nature of the area.

Workplace & Working conditions

Field based position in Leer, South Sudan.

Starting Date / Initial Contract Details

August 2024. Full time, 12 months (renewable, subject to funding).

Key Activity Areas

Project Management

• Oversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) and in accordance with the project proposals ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken
• Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal
• Support relevant Project Manager(s) in day-to-day decision making as requested Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or HQ managers or to donors
• Maintain an overview of the regional context with a view to the strategic development of new projects both in current sites and in surrounding regions. This may include baseline needs assessments
• Support the Country Director in the development and production of new concepts and proposals
• Develop, in consultation with other senior field managers, an implementation strategy which is appropriate to country context and strategy
• Ensure complete and timely reporting of activities to Medair, donors, line managers and any other relevant bodies
• Ensure all relevant documents related to the designated project(s) are produced and filed according to Medair and donor guidelines

Representation

• Develop and maintain relationships with relevant stakeholders and represent Medair at relevant meetings in order to facilitate and ensure cooperation and partnerships
• Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues
• Accompany donors on field trips and ensure programme details are transmitted in a timely and professional manner

Financial Management

• Plan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and Sector Advisers and in accordance with donor guidelines
• Working with the relevant Project Manager(s), ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to the Deputy Country Director, Programmes
• Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices

Staff Management

• Ensure all personnel related issues for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action, etc. If applicable, work with the relevant Project Manager(s) and/or the Project Support Manager
• Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff
• Hold regular team meetings and, through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective team
• Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices

Security Management

• Monitor and review the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies. Make reports, as appropriate, to the Deputy Country Director and the Country Director
• Ensure all staff members working for the designated projects and all visitors receive appropriate briefings and on-going training in security-related topics
• Oversee and monitor staff adherence to security protocols, including security incident reports
• Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation
• Train and support relevant Project Manager(s) in security planning, management, implementation and monitoring

Quality Management

• Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed
• Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc. Follow the direction of the relevant advisors at HQ regarding quality, strategy and technical guidelines
• Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

Qualifications

• University degree in a relevant subject such as Management / Development Studies / Business Administration
• Good English (spoken and written)

Experience

• 2 years post-qualification experience in a management position, preferably in a relief environment
• Team-player with good inter-personal skills
• Committed to team-building and able to develop and support other team members
• Capacity to work under pressure and manage personal stress levels
• Creative, open-minded, flexible, self-learner
• Able to cope with basic living conditions in the field and during field trips
• Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols
• Advanced planning, assessment and analytical skills
• Good report and proposal writing skills
• Good negotiation skills
• Problem solving ability

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.