Project Coordinator

Join a team which has unique expertise combining the power of journalism and the law to advance media freedom, foster more inclusive economies, and promote human rights.

For more than 35 years, we have promoted the highest standards in journalism by training reporters around the world to cover issues relevant to their local context, accurately and impartially. Today, we work to strengthen local and national journalism, improve media ethics, standards and regulation, combat misinformation, and explore and shape the future of the profession. We do this through newsroom consultancy, journalism training and mentoring, capacity-building, and via our funding of the Reuters Institute for the Study of Journalism at the University of Oxford. We provide support to journalists and independent media outlets to produce and distribute high quality journalism in some of the world’s most challenging environments.

We are seeking a highly organised Project Coordinator to join the Programmes team in Nairobi, Kenya to implement ‘Expose the Flow’ project with immediate effect.

The ideal candidate must be a self-starter with the ability to be proactive on tasks, be able to communicate effectively and have good problem-solving skills. You will be able to juggle multiple demands to support the programme, arranging logistics, providing administrative and financial support, ensuring all records are kept up to date and financial data is kept on track and logged. You will be working on Microsoft Outlook and Excel as well as in Salesforce to ensure our contact databases are up to date. Occasional travel may be required across the continent.

Please note, this is a fixed-term contract until December 2025.

About the Role

As a Project Coordinator at the Thomson Reuters Foundation, you will:

• Lead on the logistical support for remote and in-person activities (such as trainings, convenings and workshops).
• Coordinate project activities with multiple internal stakeholders as well as external contractors and partner organisations.
• Provide direct support to Project Manager and Senior Project Coordinator in setting up and managing vendors/consultants, conducting procurement as per policy, booking logistics and conducting project financial administration.
• Support in the management of key project partners ensuring partners adhere to project plan and financial and narrative reporting and receive support when required.
• Support the team in following TRF’s project cycle management system when implementing activities and closing the project.
• Responsible for project meeting management including weekly project meetings and monthly Board meetings.
• Monitor project finances in collaboration with Senior Project Coordinator and Project manager.
• Support the project team in understanding and following all compliance polices.
• Take lead in setting up all project vendors, liaising with Account Payable team and external vendors.
• Maintain the alumni network of journalists involved in the programme, as appropriate.
• Work closely with the Senior Project Coordinator & Project Manager to monitor the project plan and deliverables, keeping documents updated as and when change takes place.
• Take lead in conducting impact data gathering such as surveys, and one to one interviews, with guidance from Senior MEAL advisor.
• Maintain project database records, ensuring networks, relationships and ongoing conversations are documented.
• Proactively seek out improvements in project system, processes and record keeping.

About You

To be our Project Coordinator, you will likely have:

• Prior experience in a relevant role coordinating a range of activities, across organisations with common goals, and working constructively with a diverse range of people
• Excellent organisational skills and the ability to work with changing priorities and time pressures
• Highly organised person, who can manage and maintain large amount of project data.
• High motivation with ability to work independently or in a team environment
• A pro-active self-starting and problem-solving attitude, including paying attention to detail and being good on follow-through
• Experience of administrative or finance processes and excellent numerical skills
• Competency in Word, Teams, Outlook and Excel. Experience with databases (e.g. Salesforce) would be an advantage
• Fluency in English

What’s in it For You

At the Thomson Reuters Foundation, our people are our greatest assets. Here are some of the benefits we offer for your personal and professional growth:

• Global Perspective and Impact: Interested in working for a dynamic global organization with a focus on social impact? With hubs all over the world from Bangkok to Madrid to Rio de Janeiro, join a truly international team with a shared goal of helping to build societies around the world that are free, fair and informed.
• A Unique Approach: Our expertise in media and the law is world class; we combine the power of both to address the critical issues faced by humanity.
• Our Relevance: With a focus on advancing media freedom, fostering more inclusive economies and promoting human rights, our work has never been more needed than right now.
• Benefits: We offer competitive salary packages and market-leading benefits.
• Learning & Development: We are dedicated to the continual professional development of our employees and offer access to both in-house and external training opportunities.

About Thomson Reuters Foundation

The Thomson Reuters Foundation is corporate foundation of Thomson Reuters, the global news and information services company. As an independent charity, registered in the UK and the USA, we work to advance media freedom, foster more inclusive economies, and promote human rights. Through news, media development, free legal assistance and convening initiatives, we combine our unique media and legal services to drive systemic change.