Project Coordinator

Reporting to the Research Analyst II, Transformative Urban Coalitions, you will coordinate the main activities of the Deep Dive Initiative, a multi-year, multi-city initiative that works across each of WRI’s country offices to drive cities toward sustainable and equitable futures. You will work with the Project Manager and the Director of Urban Development to ensure project deliverables are met, high quality research and documentation is delivered, and teams are supported as they work toward urban transformation.

What will you do:

Project Coordination, Deep Dives Initiative :

• Support the DD project manager on day-to-day activities, including scheduling and creating agendas for strategic meetings, creating templates and structures for project reporting, raising challenges that arise with project teams to be addressed by project team, and ensuring teams adhere to project deadlines
• Collect quarterly reporting information from project teams and country offices and track major successes and lessons learned
• Identify project risks and seek support to manage them with the Project Manager
• Coordinate with the Grants and Finance Specialist to align project activities with budgets and assist with annual cost planning
• Assist the research, data, communications, and capacity development teams to achieve global deliverables, including coordinating a series of workshops and knowledge exchanges across the cohort of cities, and assisting with the drafting of workshop reports
• With the project manager and Urban Development Director, guide the overall strategy of the initiative to ensure the highest impact for cities and communities

Urban Development (UD) Team Support :

• Attend wider Urban Development team meetings and identify opportunities for collaboration with other workstreams
• Assist with preparation of agendas and presentations for internal UD calls
• Support the Project Manager and UD Global Director to coordinate between external partners and internal teams on other large multi-year projects as needed. This can include collating information for proposal development, preparation of high-level presentations, and development of event briefing notes for the Global Director.

What will you need:

Education: You have completed a Bachelor’s degree. Relevant work experience in lieu of degree is accepted

Experience: You have 2+ years of relevant full-time work experience

• Experience in assisting in the delivery of projects
• Experience monitoring and analysing data to assist in decision-making
• Experience using organisational skills to track and manage projects
• Experience working with use of MS Word, Excel and PowerPoint and Adobe
• Experience working across countries and with a variety of cultural contexts is desirable

Languages: Proficiency in English and at least one language (Spanish or Portuguese)

Source: https://jobs.jobvite.com/wri/job/ov6Cufwr