Project Coordinator

JOB POSTING – Project Coordinator (2 Vacancies)

Organization: Right To Play Country Burundi

Department/Division: Program

Work Location: Gisuru and Cibitoke

Authorized to work in: Burundi (Eligible to work legally without requiring sponsorship or work permit)

Target Start Date: March 1st 2024

Application Closing Date: February 2nd 2024

ABOUT US:

Right To Play is a global organisation that protects, educates and empowers children to rise above adversity through the power of play. We help millions of children each year to stay in school and out of work, to prevent life-threatening diseases and to stay safe from exploitation and abuse. We are the leading global development organization that uses play to transform the lives of children and youth impacted by poverty, war, disease and inequality.

Established in 2000, Right To Play reaches children through experiential programming in 15 countries in Africa, Asia, the Middle East, and North America. These programs are supported by our headquarters in Toronto, Canada; London, UK and seven national offices across Europe and North America.

With a shared passion for our mission, our Culture Code guides how we act and interact based on five core pillars:

• Accept Everyone – Be intentional about inclusion
• Make Things Happen – Seek opportunities to lead and innovate
• Display Courage – Act with integrity
• Demonstrate Care – Look after yourself and one another
• Be Playful – Have fun at work

Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code.

ROLE SUMMARY:

The Project Coordinator (PC) reports directly to the Project Officer (PO) and is responsible for the implementation of Right To Play project activities and providing support and guidance to the community team in using RTP tools in the project location. The incumbent is also responsible for monitoring the project for quality of delivery and effectiveness.

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WHAT YOU’LL DO:

#1: Activity planning and implementation (45% of Time):

• Ensures participation of partners, children/young people and stakeholders in the process of project planning and implementation of the proposed activities.
• Supports teachers and coaches, and educational supervisors/parent educators in developing their activity plans and schedules, encourages their initiatives while ensuring alignment with project proposal, facilitates their activities and reports to the Project Officer.
• Organizes and conducts special events activities, workshops, trainings, play days, awareness sessions, summer camps, recreational days and sports tournaments in coordination with RTP’s partners.
• In coordination with partners, teachers, educational supervisors, principles, and coaches, evaluates events, provides updates of lessons learned and best practices and reports on progress and challenges as they arise.
• Manages and coordinates the logistical arrangements for training workshops and events.
• Assesses training needs of coaches, teachers and partners, recommends the suitable intervention, and works with them to develop training schedules.
• Organizes, conducts, and facilitates training workshops conducted by other program staff and participates in the training as required.
• Conducts training and, where applicable, facilitates the training sessions conducted by teacher trainers, evaluates them and reports to the Project Officer.
• Handles equipment management and distribution in the assigned community.
• Handles advance payments and manages cash money used for the activity implementation.
• Supports the assessment of needs for facility repairs and upgrades in the community, facilitates the authorized work and ensures that overall work has been completed in accordance with the approved standards.

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#2: Monitoring and reporting (20% of Time):

• Conducts regular field visits with partners, and government officials to follow up and provide support as needed.
• Conducts regular visits to project implementation sites/schools and provides coaching and mentoring to coaches, Teachers, principals, educational supervisors youth/Junior leaders and community leaders.
• Participates in workshops/training to partners, coaches and teachers in the quantitative data collection tools and qualitative monitoring tools and facilitate the data collection.
• Provides narrative, qualitative and quantitative monitoring information/data to support monthly, quarterly and annual reports to update Country Office on project progress. Provides activity report for each activity conducted to support quarterly reports.
• Prepares and submits financial reports related to activity implementation and initiate the payment process of transports /other related and services provided by the suppliers related to workshop/trainings, meetings events and tournaments.
• Ensures all documents related to the project are well kept and makes sure internal documents for RTP are not shared outside without authorisation.
• Ensures partners, coaches and teachers are in compliance with RTP Child Safeguarding Policy.
• Ensures all materials and tools distributed to partners, teachers, coaches, parent educators, partner schools and community are well kept and utilized for project related activities and not otherwise.

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#3: Establish and maintain partnerships (20% of Time):

• Identifies community needs, participates in the selection of communities and partners to be included in RTP program in the respective Field.
• Represents RTP in the project location and relevant forums and have regular consultations with local partners, stakeholders and key beneficiaries in the assigned community.
• Support the PO in developing reports for stakeholders and key beneficiaries’ meetings in the assigned community.
• Ensures RTP activities are known by local community leaders and makes sure their involvement where necessary.
• Organizes meetings with relevant stakeholders such as teachers, coaches and parent educators to discuss on the project progress and implementations.

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#4: Supervision and guidance (10% of Time):

• Conducts performance assessment of coaches, teachers, and community facilitators as and where applicable.
• In collaboration and consultation with partners, Project Officer, the Training Officer, or Thematic Specialists implements coaches and teachers’ professional development and peer learning approaches through community of practices and/or other existing approach according to the nature of the project.
• Ensures the delivery of professional development and peer learning approaches is aligned to existing project resources and tools.
• In collaboration and consultation with partners identifies the need of coaches and teachers and advocate it to project officer and RTP team.
• Identifies and recommends coaches and teachers for certification, where applicable.
• Identify gaps in the project implementation in the assigned community and propose solutions to Project Officer.

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#5: Other Tasks as Assigned (5% of Time)

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WHAT YOU’LL BRING (ESSENTIAL):

EDUCATION/TRAINING/CERTIFICATION:

• Bachelor’s degree in social sciences, education, or any related discipline.

EXPERIENCE:

• 2 years’ experience working in project implementation and coordination part of which should have been in leading a team.

COMPETENCIES/PERSONAL ATTRIBUTES:

• Ability to confidently represent oneself and Right To Play
• Effective planning and organizing skills
• Coaching and feedback skills
• Excellent communication skills both verbal and written
• Strong development and team building skills

KNOWLEDGE/SKILLS:

• Understanding of education principles and teaching
• Computer literacy in outlook, MS Word, PowerPoint, Excel and Internet
• Effective report writing
• Understanding of a community-led process
• Understanding of the concept of play-based learning
• Understanding of child rights and child protection

LANGUAGES:

• Fluency in spoken and written English, French and Kirundi.

BONUS IF YOU’LL BRING (NOT ESSENTIAL):

• Experience implementing a development program with local populations in both rural and urban settings.
• Experience in training, and leading workshops.
• Experience in teaching is considered to be a very strong asset.
• Holds a valid driver’s license.

WHO YOU ARE:

You are highly driven, results-oriented, collaborative and well-rounded leader with a passion for working with children and youth. You are an exceptional communicator with excellent networking skills.

WHAT YOU’LL GET:

The opportunity to collaborate with an innovative global team who are passionate about working with children and youth. You will gain experience working for a globally recognized organization with a healthy culture premised on our Culture Code (accept everyone, make things happen, display courage, demonstrate care and be playful). You will be immersed in an environment where learning and development is encouraged and valued, and “play” is appreciated as a core avenue to building community.

• Competitive salary and benefits
• Flexible work arrangements (e.g. work from home and flex hours)
• 20 days annual leave
• Up to 3 personal days per year
• Up to 5 personal learning and development (L&D) days per year
• Maternity/paternity/parental leave top up and support
• Annual learning week
• Annual staff recognition awards
• Opportunity to connect with employees across our offices (Global Buddy Chat, Facebook Workplace)
• Opportunity to engage in global projects and initiatives
• Wellness programs
• Playful activities and events