Project Coordinator

Apply now Job no:533582
Work type:Classified Staff
Location:Eugene, OR
Categories:Administrative/Professional, Administrative/Office Support, Planning/Project Management

Department: Knight Campus
Classification: Project Coordinator
Appointment Type and Duration: Regular, Ongoing
Salary: $24.83 – $38.00 per hour
FTE: 1.0

Review of Applications Begins

Position closes April 12, 2024

Special Instructions to Applicants

Along with your online application, please submit a cover letter that details your qualifications for this position.

Department Summary

The Knight Campus for Accelerating Scientific Impact is an ambitious initiative designed to fast-track scientific discoveries into innovations that improve the quality of life for people in Oregon, the nation, and the world. The campus creates the intellectual infrastructure to establish Oregon as a center for both research and development, making Oregon a place where companies can start up and grow. The Knight Campus will reshape the higher education landscape in Oregon by training the next generations of scientists, forging tighter ties with industry and entrepreneurs, and creating new educational opportunities for graduate and undergraduate students.

The Knight Campus Communications Office develops and implements the overall marketing and communication strategy for all units and programs within the Knight Campus — actively managing and directing websites and affiliated digital and social media channels. The office plans, creates, produces, and distributes annual reports, presentations, newsletters, brochures, blogs, advertisements, photos, videos, email campaigns, recruitment collateral, news releases, announcements, stories, and profiles. The team elevates the local relevance, national competitiveness, and global recognition of the Knight Campus and develops and administers the campus’ brand identity standards in accordance with the university’s overall marketing strategy and identity standards.

Position Summary

The Knight Campus seeks a detail-oriented, adaptable, organized individual with strong communication skills to provide project management support as assigned by the Director of Communications. Projects include short-term and long-term activities and are driven by the Knight Campus leadership and by sub-units. The position will play a coordinating role and draft and finalize written documents used within the scope of projects. It will require the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving. This position is crucial to the communication needs of a growing Knight Campus, a billion-dollar academic, research, and innovation initiative of the University of Oregon.

Minimum Requirements

• Four years of experience as an executive assistant, administrative analyst, researcher, or administrative officer, which includes administrative duties, provision of technical assistance, or operations review. Two of the required years must have included administration or oversight of an ongoing project or program.

A Bachelor’s degree in Business Administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience. There is no substitution for the two years of administrative experience.

Preference may be given to individuals with experience in a specialty area specific to the position opening.

Professional Competencies

• Ability to be effective in an interdisciplinary team environment and with a variety of stakeholders, including faculty, staff, and students from diverse backgrounds and cultures.
• Ability to meet deadlines, proactively anticipate needs, manage and prioritize multiple tasks or projects, and work independently without supervision, while handling frequent interruptions and shifting priorities to ensure the success of projects and regular workflow.
• Excellent problem-solving ability, including attention to detail and consistent follow-through.
• Ability to manage conflict with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information. Ability to escalate appropriately if needed for further resolution.
• Commitment to and experience with promoting and enhancing diversity and inclusion.

Preferred Qualifications

• Educational background in a STEM related field.
• Professional experience in a STEM related environment.
• 1+ years of professional project management.
• 1+ years of experience with commonly used project management software and tools such as Monday.com, Asana or Trello.
• Demonstrated excellence in synthesizing technical information into well-written, understandable text.
• Demonstrated excellence in copyediting skills.
• Demonstrated experience of building professional relationships through strong interpersonal skills.
• Experience with common communications platforms including but not limited to Word, PowerPoint, Drupal, MailChimp, etc.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .

Advertised:March 21, 2024 Pacific Daylight Time
Applications close:April 12, 2024 Pacific Daylight Time