Project Coordinator / Service Lead - Domestic Retrofit and Energy Advice - Tenders Global
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Project Coordinator / Service Lead – Domestic Retrofit and Energy Advice

Cwm Arian Renewable Energy

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Project Coordinator / Service Lead
Cartrefi Clyd (with potential to develop CARE’s Energy Support Services)

We are seeking a Project Coordinator to oversee the development of the Wales-wide Cartrefi Clyd
retrofit service, and for local applicants, a Coordinator for our Pembrokeshire-based Energy
Support Services.

Job Description


Key Tasks

The Project Coordinator / Service Lead will oversee the Cartrefi Clyd project – a brand new
service offering subsidised domestic retrofit assessments, delivered by trained assessors
hosted by a partnership of social enterprises and community energy groups across Wales. CARE is
lead applicant for the grant funding that subsidises this project (until August 2025), as well
as host for this role and a Retrofit Assessor.

If the role-holder chooses to become a CARE employee and is based in West Wales, there is also
an opportunity for them to add additional time to this role to work closely with existing CARE
staff steer the Pembrokeshire Smarter Energy
Support Service (PSESS); a home energy advice service that CARE established and has been
consistently running with trained staff in post since April 2021, and scope the development of
a self-funded service. PSESS has funding guaranteed until 31/04/2024 which it is anticipated
will be extended until 31/12/2024.

Overarching Project Coordinator role and accountabilities

  • Lead on reporting on project progress to steering group, CARE’s Board, and to funders
  • Proactively seek collaborations and networks to diversify and improve the projects/services
    as appropriate
  • Oversee development of relationships with partners, ensuring appropriate
    agreements/contracts are in place
  • Manage monitoring and evaluation of the project(s)
  • Identify and meet needs for resources, including Project Officer/partner member overtime or
    other additional human resources input into the project(s)
  • Oversee delivery of appropriate outreach activities

Cartrefi Clyd – specific role and accountabilities

  • Act as line manager for the project’s Administrator and Marketing Officer (both hosted by
    Community Energy Wales)
  • Support the development of; the Cartrefi Clyd website, a database of ‘trusted
    professionals’, quality assurance accreditations – ensuring they are made relevant and
    accessible for partners and the target beneficiaries
  • Attend Cartrefi Clyd steering group meetings and adhere to Steering Group terms of
    reference

PSESS – specific role and accountabilities

  • Oversee development of internal processes for streamlining project planning, development
    and delivery, and data collection
  • Lead on researching and developing products, services or projects that enable PSESS, or
    elements of it, to become self-sustaining or grant-fundable beyond 2024, and work on funding
    bids or other income sources as appropriate
  • Carry out tasks contiguous with the Project Officer role where there is a need or
    opportunity, and there is time to do so

Shared accountabilities

  • Work with CARE’s Human Resources and Project Support personnel and Cartrefi Clyd project
    partners to ensure adequate measures are in place for;

    • Insurance
    • GDPR
    • Safeguarding/DBS
    • First aid
  • Maintain awareness of budget management (shared with PSESS Project Officers and Finance
    Administrator)
  • Oversee funding claims (shared with CARE’s Funding Support personnel)
  • Develop branding and messaging for the project, to include website, social media,
    promotional materials and standard information (shared with Cartrefi Clyd Marketing Officer and
    CARE’s Communications Officer)

Job terms

Hours 

  • job share and a creative approach to managing working patterns will be considered.
  • if choosing to be a self-managed independent contractor; hours are negotiable in relation
    to available budget and project targets
  • if choosing to be a CARE employee; 3 days/week (22.5 hours), plus 1 day/week (7.5 hours)
    for applicants based in West Wales interested in the additional PSESS Service lead role.

Salary

  • if choosing to be a CARE employee; £27,417 per annum pro rata, plus statutory minimum
    employer pension contributions if eligible/opted in. N.B CARE currently operates a flat pay
    structure.
  • if choosing to be a self-managed independent contractor; salary is negotiable

Contract term = immediate start possible; initial contract until 31/12/24 with high
likelihood of extension beyond that date depending on project development/ funding/ income
generation in the future

Holiday = if choosing to be a CARE employee; 5.8 weeks/year pro rata

Expenses = for mileage, stationary etc. Use of leased company vehicle available for CARE
employees.

Hardware/software = contractors will be expected to use their own portable IT
equipment/mobile phone. CARE can supply shared equipment if needed to employees and will
support with software needs, and phone app. An email address will be provided.

Working location = for employees, willingness to work a portion of your time from rented
offices in Tegryn is ideal, to ensure regular in-person contact with the CARE staff team.
You must be able to work remotely and there is a some requirement to travel to support
delivery of the project.

Person specification


Essential

  • Previous experience of coordinating projects or activities, and especially with
    supporting or leading a team of colleagues
  • Excellent understanding of financial management at an appropriate scale (combined budgets
    for these two projects are around £175,000/year), including a track record of success with
    attracting grant funding or other sources of income or investment
  • Previous experience of service development, including researching and/or trialling
    services and acting on information from data collected
  • Someone who has creative ideas and suggestions and is confident sharing them, and who is
    willing to use their skills and interests in a dynamic way to help CARE’s positive and
    sustained growth
  • A commitment to help those in need with energy support
  • Experience delivering projects or activities involving information dissemination,
    especially in a community setting.
  • Excellent team working and networking skills, and experience of collaborating with
    multiple projects and staff members.
  • Ability to speak and write Welsh is highly desirable, and a willingness to learn Welsh is
    essential if not already a speaker.
  • Ability to manage own workload and take the initiative.
  • Good computer skills to enable smooth information exchange, reporting and use of the
    organisational cloud systems.

Desirable

  • A strong interest in or knowledge of household energy efficiency and the use of heat and
    electricity in the home in relation to household design, systems, and materials.
  • Able to demonstrate situations where communication and interaction skills have been used
    in public settings previously.
  • Previous delivery of information services to the general public.

How to apply

Send a CV (max 2 sides A4) and covering letter (max 2 sides A4) explaining how your experience
meets the job description and person specification to [email protected]

by 5pm on Wednesday 14th February 2024

We will inform all applicants of the outcome of their application by Thursday 15th February and
interviews for shortlisted applicants will be held in w/c 19th February.

To help us track our recruitment effort, please indicate in your email/cover letter where (ngojobstenders.net) you saw this internship posting.

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