Project Coordinator / Service Lead – Domestic Retrofit and Energy Advice

Project Coordinator / Service Lead
Cartrefi Clyd (with potential to develop CARE’s Energy Support Services)

We are seeking a Project Coordinator to oversee the development of the Wales-wide Cartrefi Clyd
retrofit service, and for local applicants, a Coordinator for our Pembrokeshire-based Energy
Support Services.

Job Description

Key Tasks

The Project Coordinator / Service Lead will oversee the Cartrefi Clyd project – a brand new
service offering subsidised domestic retrofit assessments, delivered by trained assessors
hosted by a partnership of social enterprises and community energy groups across Wales. CARE is
lead applicant for the grant funding that subsidises this project (until August 2025), as well
as host for this role and a Retrofit Assessor.

If the role-holder chooses to become a CARE employee and is based in West Wales, there is also
an opportunity for them to add additional time to this role to work closely with existing CARE
staff steer the Pembrokeshire Smarter Energy
Support Service (PSESS); a home energy advice service that CARE established and has been
consistently running with trained staff in post since April 2021, and scope the development of
a self-funded service. PSESS has funding guaranteed until 31/04/2024 which it is anticipated
will be extended until 31/12/2024.

Overarching Project Coordinator role and accountabilities

• Lead on reporting on project progress to steering group, CARE’s Board, and to funders
• Proactively seek collaborations and networks to diversify and improve the projects/services
  as appropriate
• Oversee development of relationships with partners, ensuring appropriate
  agreements/contracts are in place
• Manage monitoring and evaluation of the project(s)
• Identify and meet needs for resources, including Project Officer/partner member overtime or
  other additional human resources input into the project(s)
• Oversee delivery of appropriate outreach activities

Cartrefi Clyd – specific role and accountabilities

• Act as line manager for the project’s Administrator and Marketing Officer (both hosted by
  Community Energy Wales)
• Support the development of; the Cartrefi Clyd website, a database of ‘trusted
  professionals’, quality assurance accreditations – ensuring they are made relevant and
  accessible for partners and the target beneficiaries
• Attend Cartrefi Clyd steering group meetings and adhere to Steering Group terms of
  reference

PSESS – specific role and accountabilities

• Oversee development of internal processes for streamlining project planning, development
  and delivery, and data collection
• Lead on researching and developing products, services or projects that enable PSESS, or
  elements of it, to become self-sustaining or grant-fundable beyond 2024, and work on funding
  bids or other income sources as appropriate
• Carry out tasks contiguous with the Project Officer role where there is a need or
  opportunity, and there is time to do so

Shared accountabilities

• Work with CARE’s Human Resources and Project Support personnel and Cartrefi Clyd project
  partners to ensure adequate measures are in place for;
  • Insurance
  • GDPR
  • Safeguarding/DBS
  • First aid
• Maintain awareness of budget management (shared with PSESS Project Officers and Finance
  Administrator)
• Oversee funding claims (shared with CARE’s Funding Support personnel)
• Develop branding and messaging for the project, to include website, social media,
  promotional materials and standard information (shared with Cartrefi Clyd Marketing Officer and
  CARE’s Communications Officer)

Job terms

Hours 

• job share and a creative approach to managing working patterns will be considered.
• if choosing to be a self-managed independent contractor; hours are negotiable in relation
  to available budget and project targets
• if choosing to be a CARE employee; 3 days/week (22.5 hours), plus 1 day/week (7.5 hours)
  for applicants based in West Wales interested in the additional PSESS Service lead role.

Salary

• if choosing to be a CARE employee; £27,417 per annum pro rata, plus statutory minimum
  employer pension contributions if eligible/opted in. N.B CARE currently operates a flat pay
  structure.
• if choosing to be a self-managed independent contractor; salary is negotiable

Person specification

Essential

Desirable

How to apply

Send a CV (max 2 sides A4) and covering letter (max 2 sides A4) explaining how your experience
meets the job description and person specification to [email protected]

by 5pm on Wednesday 14th February 2024

We will inform all applicants of the outcome of their application by Thursday 15th February and
interviews for shortlisted applicants will be held in w/c 19th February.