Project Cycle Management and MEAL Officer

Position Title: Project Cycle Management and MEAL Officer (PCM & MEAL Officer)

Duty Station: Kenya, Mombasa; with frequent missions in both Mombasa and Kwale Counties

Type of Appointment: Fixed term, one year with possibility of extension

Salary range: 90,000 – 115,000 KSH/Month Gross

Estimated Start Date: 30/04/2024

The Organization

CEFA (The European Committee for Training and Agriculture) is an Italian Non-Governmental Organization established in 1972 and active in 10 Countries in Africa, Latin America and Eastern Europe. CEFA’s medium- and long-term interventions in agricultural, environmental and Human Rights sector are focused on the sustainable development of the communities, achieved by involving local counterparts and by promoting the active participation of the beneficiaries.

Project Summary

CEFA coordinates the implementation of the project Kujenga Amani. Building Peace on the Swahili Coast, co-funded by the European Union, and taking place in the coastal and bordering areas of Kenya, Tanzania, and Mozambique. In Kenya, the implementation areas will be Kwale and Mombasa Counties. The general objective of the action is to empower and mobilize young women and men in the coastal area of Kenya, Mozambique, and Tanzania as lead actors in peacebuilding and dialogue processes. The specific objectives are a) to strengthen Swahili coast communities’ resilience to prevent and counter violence and conflict through the dissemination of positive narratives and opportunities for dialogue and exchange, and b) to foster leadership, agency and socio-political inclusion of young men and women in the Swahili coast regions, as agents for change in the promotion of peacebuilding processes and prevention of identity-based violence.

General Objectives and Responsibilities:

Under the supervision of the Project Manager and in collaboration with the Field Project Coordinator, the P PCM & MEAL Officer will a) take care of the organization and implementation of the capacity building sessions for local CSOs aimed to strengthen their operational and technical capacities, and b) conduct the necessary monitoring activities, providing essential technical assistance to sub-grantees throughout the implementation of small-scale projects spanning one year.

The PCM & MEAL Officer is expected to ensure compliance and abide by all Donor regulations and CEFA’s internal policies and procedures.

The duty station will be in Mombasa, with frequent missions in Kwale County.

Main Duties:

1. Supervision of Kujenga Amani project MEAL processes

• Assists in designing project assessments, baseline, mid-term, and final studies.
• Develops and revises the MEAL & plan, data collection tools, monitoring, learning and evaluation tools (including questionnaires, reporting formats, and templates).
• Leads data collection, analysis, and periodic reporting in accordance with the LogFrame.
• Conduct Lessons Learnt analysis for continuous improvement, organizes routine project monitoring and implements data quality control processes.
• Provides guidance to project partners and program teams based on monitoring findings.
• Documents case studies and success stories for project components.

1. Capacity Strengthening of CSOs

• Is responsible for the development of the modules to be used during the capacity building program for the selected CSOs aimed at improving their technical, operational and implementing capacities (covering internal governance, transparency/accountability standards, result-based PCM, MEAL, proposal design and resources mobilization…)
• Is responsible for the organization and facilitation of the CSOs capacity strengthening component, through both training sessions and on-going technical assistance provision to sub-grantees;
• Conducts frequent monitoring missions to identify any challenge and need of assistance, and to provide follow-up services and technical assistance to the grantees on project cycle management matters (including one-to-one coaching, ad-hoc technical and grant management support sessions, field activities monitoring);
• Contributes to the revision and improvement of CSOs policies, frameworks, procedures with a focus on innovation for efficiency, effectiveness and risk management.

1. Small Scale Projects supervision and monitoring

• In coordination with the Field Coordinator and the PM, develops a restricted call for proposal and actively participates to the selection of the sub-grantees.
• contributes to the development and on-going adaptation of MEAL and Accountability and Learning tools for small-scale projects monitoring and evaluation;
• Is responsible for the overall overseeing of the development, implementation and evaluation of the small-scale projects implemented by sub-grantees under Kujenga Amani project; monitors and analyses project development and implementation.
• Reviews relevant documents and reports from the small-scale projects under the Kujenga Amani project; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
• Prepares various written outputs of the small-scale projects, e.g. drafts background papers, analyses, sections of reports and studies, inputs to publications, etc.
• Performs other related duties as required.

Qualifications, Skills and Experience

Mandatory Requirements

• Previous working experience (at least 4 years) in a similar position with local/international organizations, government and humanitarian sector;
• Bachelor degree in project management, community development, economics, social-sciences or related field;
• Previous experience in provision of capacity building to CSOs through both tailored training sessions and ongoing technical assistance;
• Previous working experience in coordinating, monitoring and evaluating small scale-projects;
• Skills in MEAL, reporting, result-based project cycle management;
• Excellent communication and group-facilitation skills.
• Excellent communication (writing and oral) skills and reporting skills in English;
• Excellent computer skills, MS Office, social media management;
• Leadership skills, networking skills, ability to liaise with government, local authorities, private sector, donors, and civil society;
• Organizational skills and ability to manage effectively multiple tasks;
• Ability to manage and monitor complex budgets;
• Abide by and demonstrate adherence to NGO values, including integrity, honesty, professionalism, transparency, non-discrimination, inclusion and respect for diversity, as well as cultural, gender, religion, race, nationality and age sensitivity.

Desired Requirements

• Master’s degree in a relevant related field;
• Expertise in peacebuilding, prevention of identity-based violence, human rights, mentoring, capacity strengthening of and sub-granting to CSOs/CBOs;
• Previous working experience in the target areas, and with the targeted group.