Project Delivery Coordinator

Date:28 November 2023

Location:Albania

Contract type: FTC 18 months

Role Purpose

To coordinate, facilitate and deliver the activities of the project titled: Reducing Irregular Migration from Albania to the UK, by providing alternative pathways to Albanian youth, by providing alternative pathways to Albanian youth in Albania, funded by the FCDO in compliance with the client and the British Council policies, procedures and project management standards as well as to ensure satisfactory delivery of the day to day operational activities of the project. The contract for the role will be Fixed Term Contract for a period of up to 18 months.

The opportunity:

This role sits within the Cultural Engagement (CE) Strategic Business Unit (SBU). CE brings together our portfolio of work in arts, education, English, and research. Our portfolio is delivered through a set of globally led programmes that locates our work and impact within our strategic framework. These programmes deliver our key performance indicators and impact ambitions. Responding to the FCDO Albania Memorandum of Understanding for the project titled Reducing Irregular Migration from Albania to the UK, by providing alternative pathways to Albanian youth, the project will provide the youth in North Albania, aged 13-18, with alternative pathways to irregular migration by combining skills and capacity building, engagement with media and community action in order to build capacities, trust and create opportunities locally. The main beneficiaries of this alternative pathways for the youth programme are young people aged 13-18, either at school, part of the local youth organisations or centres or school drop-outs and teenagers outside institutions. The ultimate beneficiaries will be community and citizens in the North Albania.

Main accountabilities for this role:

The role offers professional development and professional networking opportunities with a broad range of stakeholders.

In collaboration with the Project Manager, Technical Lead Expert and wider cluster and country teams contribute to successful delivery of the project in the targeted areas in the country. The role reports to the Project Manager.

Project Coordination, Logistics and Travel Management

Coordinate the project delivery in the three targeted areas in the country.

Coordinate the procurement and contracting related to consultants, suppliers and other service providers.

Organization of high quality events according to the project timelines and British Councils and clients quality standards. Co-ordinate venues, consultant logistics, guest lists, transport, accommodation, media coverage and photographers, and programme development.

Coordinates all project activities including provision of logistical support required for successful project implementation

Liaise with partners, consultants and networks associated with the project, including Ministry of Education and the Ministry for Youth and Children focal points in order to ensure effective delivery of activities.

Keeps inventory of project assets and maintains supplies of stationery and equipment for the project delivery

Administrative Management

Provides direct, everyday administrative support to the projects Technical Lead, Project Manager and other project experts (making appointments, preparing and printing materials for meetings, keeping minutes of meetings, copying and filing materials, etc.)

Organises and arranges (including drafting agenda and invitations based on input received from Lead Expert/Project Manager) a range of meetings, roundtables, seminars and other engagements/events

Collects and files all project outputs in dedicated folders, both electronically and in hard copies

Ensures project outputs are correctly formatted

Performs other administrative tasks as required

Finance support

Provides support to the Project Manager in ensuring that the projects expenses are properly managed and monitored

Supports the Project Manager in the preparation of required documentation on a monthly basis in relation to regular expenditure verification (audit).

Monitoring and Evaluation

Support the collection, processing and reporting of monitoring and evaluation data gathered from the project in support of the British Council Scorecard and other monitoring and evaluation requirements, as needed.

Ensure that all aspects of the project and activities comply with the British Council codes of practice, industry regulations and policies including but not limited to our policies for Child Protection, Equality, Diversity and Inclusion, Environment and our brand guidelines.

Requirements

English, C1 level

Written and Spoken Proficiency in Albanian language

Right to reside and work in location

Essential

Bachelors degree or equivalent professional experience in coordinating project activities

Experience in working with a range of partners, consultants, clients, suppliers

Technical skills and experience in working with MS Office

Desirable

Previous experience as project coordinator on national level

Previous experience in one of the targeted areas of the project: Dibra, Kukes, Shkoder

Role Specific Skills

Project support

Finance and resource support

Monitoring and evaluation support

Managing relationship with stakeholders

Closing Date for applications: 12 December 2023,(23:59 UK time / 01:59 Central European Time)

Equality Statement

The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies.
The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.

The British Council iscommitted to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Councils Safeguarding policies for Adults and Children.

If you have any technical problems please emailaskhr@britishcouncil.org

• The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.