Project Finance and Admin Officer

Who we are

SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community based organizations across seven program locations; we aspire that every child grows up with love, respect and security.

 

Why we need you?

We are looking for a Project Finance and Admin Officer who will be responsible to the project office administration and financial transactions. Prepares periodic financial statements and reports; and keeps the records of the accounts books up to date according to SOS Financial Manual & Procedures and involve in financial closings.

 

What we provide?

An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!

 

Your role?

While working with us as Project Finance and Admin Officer you will be in charge of the following,

 

Essential duties and responsibilities:

• Handling of tasks related to administrative issues of the project office such as Fleet management, annual leave management, office security and cleanliness.
• Organizes properly record keeping of personnel data, property administration and Keeps systematically updated record of staff and documents of the project.
• Keeps proper record of fixed assets and property.
• Confirm copy of GRR, SIV & receipts are filed & custodian register is updated.
• Prepare monthly fixed asset reports (Purchase report, Transfer report, Hand-over report,
• Store readmit report, Issued from store report and custodianship update report.)
• Conduct the inventory counts of properties for the program annually & semi-annually
• Coordinate provision of general services such as transport, custody and maintenance of properties and project purchases.
• Work to ensure effective security systems in the project office by closely working with security guards.
• Ensures that the services such as electricity, water line, internet, and telephone lines are properly serving the project office and closely working with concerned stakeholders.
• Support and give guidance’s for administrative staffs under his/her supervision.
• Coordinate staff development initiatives by assessing needs, conducting pre- and post-training assessments, writing training reports etc.
• Review payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices.
• Review disbursement requests for accuracy, documentation and validity; effect payment to the right vendor from the right project.
• Review accounts on regular basis to ensure the balances are complete and accurate;
• Recording of all project office financial transactions into the SOS financial recording and meeting all submission dates and reporting requirements as required by the Programme Accountant.
• Assure accuracy of supporting documentation for accounting records;
• Organize and maintain Accounting filling system;
• Ensures the timely settlement of advance payments and program location obligations (taxes, provident fund, Pension etc.)
• Prepares and submits monthly electronic and hard copy reports with supporting documentation to SOS Children’s Villages programme office finance section.
• Ensures that all financial and accounting related files and records reflect high professional standards
• Prepares payroll and arranges timely payment of salaries.
• Follow-up and control payable and receivable accounts.
• Receives original transaction documents, checks completeness and correctness and passes them to immediate supervisor.
• Takes part in inventory taking and control of assets and stock items
• Participates in the preparation of drafts financial statements.
• Assists the Location Finance Manager in the Implementation of the internal control system and financial procedures manual of the organization.
• Provide finance related capacity-building support/activity to CBO’s and CCSC’s.
• Performs other duties as assigned by the supervisor.

Child Safeguarding:

• Responsible to take part in awareness raising sessions and capacity building trainings in relation to Child Safeguarding to prevent and protect children and young people from all forms of abuse, abandonment, exploitation, violence and discrimination
• Support children and young people to make them understand the CS risks and protection mechanisms
• Responsible to report any CS suspicion, concern, allegation or incident immediately, following Child Safeguarding reporting procedures. CS reports should be made to the CS team at programme level and/or to the respective line manager

Job Requirements

Up for the challenge…

Then check out our criteria’s:

Must Criteria

• Education : BA Degree in Accounting

• Experience: 3 years’ relevant work experience

Competencies – Knowledge, Skills, Abilities

• Excellent interpersonal, written and verbal communication skills
• Excellent inter-personal skills including sensitivity in cross cultural communications.
• Ability to collate and analyze financial and other data in a clear and coherent manner
• Ability to organize and manage one’s own work with ability to prioritize and work under pressure
• Ability to work with children or vulnerable people in an appropriate and safe manner in accordance with the SOS CVE Child Protection Policy
• Accounting software knowledge

 Core Competency:

• Kindness: Act with empathy towards everyone he/she works with.
• Continuous Learning: Make an effort to learn, understand and grow as a person, admitting your own mistakes.
• Inclusiveness: In any actions show respect and care for others.
• Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.
• Results Orientation: look for solutions and focus on desired results.

How to Apply

Excited to take on a new Challenge..

Then send us your application (application letter, detailed CV containing contact detail of three references) electronically through SOS Children Villages Application portal (ICIMS)

Female candidates are highly encouraged to apply.

 

Only shortlisted candidates will be contacted.

 

SOS Children’s Villages Ethiopia holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered.  Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates value congruence and thorough background checks, police clearance reference check processes.

 

SOS Children’s Villages Ethiopia provides equal employment opportunities to all co-workers & qualified applicants without regard to race, colour, religion, gender, ancestry, national origin, age, disability, marital status, or class.