ACCOUNTABILITIES

Key relationships:

 Program Manager, NES Focal Point, Health Technical Manager

General objective of the position: The Operation Manager is responsible for leading and ensuring high quality finance, logistics, procurement, human resources and administration to ensure efficiency of the operation process to provide shortest pass and minimum cost.

 Main tasks and responsibilities:

• Provide the needed data to Prepare the budget and budget narrative.
• Prepare a detailed budget according to donor template, SAMS procedures, practices, and Grant management system.
• Prepare a rolling consolidated master budget for all ongoing projects according to SAMS template.
• Prepare shared cost allocation reports and related entries after ensuring that shared costs are accurately and fairly allocated among multiple Budgets/Projects in accordance with the SAMS shared cost policy, and to assist in the facilitation of effective budgeting and financial planning.
• Creates a spending plan (Cash flow projections) based on budget and project implementation plans.
• Review all Purchase requests from the program/Logistics/Supply chain/Admin and ensure they are relevant to the Budget then check budget availability.
• Check the IDs, contracts, ATCs, pay slips, timesheets, and payrolls for all staff within his grants
• Check the RFQs, Bids, CBAs, POs, GRNs / SRNs (and any logs; fuel logs), INVs, and RCTs.

• Review the Subgrantee/facility staff timesheet and signature against the contract. If there are any discrepancies, follow up with the field (depending on whether through the SAMS field or directly to the facilities) on a monthly basis.
• Check the workflow and SAMS procedures for the procurement transactions.
• Review all Subgrantee/procurement expenditure documents and then prepare payment orders after reviewing submitted documents and ensuring compliance with donor and SAMS policies and procedures.
• Prepare payment orders for all financial transactions and share them with Finance to process the transfer.
• Work with donors, grants managers, grants officers, and other operations and implementation staff to prepare and modify budgets.
• Contact the field staff for (financial issues & inquiries) on a daily basis.
• Update the P.R. tracking sheet with the payment status.
• Contribute to preparing the MoUs with the HFs (Health Facilities).
• Confirm budget availability for any budget modification.
• Record transactions on the Project Transaction List.
• Conduct Anti-Terrorist checks for all related stakeholders.
• Update the transactions list on a daily base.
• Prepare the donor financial report, and submit it to the higher management to be confirmed.
• Prepare monthly BVA and Grant tracker for the ongoing grants.
• Follow up with donors’ staff to clear all points and adjustments needed by them.
• Represent SAMS in all relevant meetings with current and prospective grantees and donors.

Office culture

• Promote and model a positive, professional, and respectful office culture.

Mandatory Qualifications required

• University Degree in Finance, Business management or related area
• 2 years and above experience in finance project management including donor relationship
• 2  years and above NGO experience

Languages

• Fluency written and spoken in
• Fluency written and spoken English.
• Kurdish language is an asset.

Competencies:
 

• Excellent written interpersonal communication skills.
• Ability to work independently and as part of a team.
• Strong organizational skills and team management.
• Computer proficiency with Microsoft Office (word, excel, PowerPoint).

interested candidates can apply their resume and cover letter via the link provided below: 

https://recruitment.sams-hr.com/

SAMS Foundations highly encourages people with disabilities to apply!