Project Finance Officer

Purpose:

The Project Finance officer is responsible for checking the financial reports and facilitating the cash payments to project partners (grantees and sub-grantees) within the WfWI-Iraq country office, in accordance with established WfWI policies and procedures, local fiscal and statutory regulations, and donor requirements. The position works closely with the WfWI-CO Finance and Grants Management and program teams on all financial and compliance matters.

Engagement:

• This position will work with the project subgrantees to receive their reports and provide feedback, communicate about the payment status, and take part in training and capacity building of partners finance staff.
• In coordination with the logistics officer, ensure tracking the list of all physical assets of partners in the Iraq Country Office and participate in conducting physical verification of inventory and assets on a regular basis as assigned by supervisor.
• In coordination with the Finance Assistant, ensure bank activities are conducted on time and as per monthly agreed schedule.
• Prepare all supporting documents required by internal and external audit firms related to the project and the partners.
• Provide technical assistance to sub-grantees in terms of accounting, financial management, and systems of internal control to ensure compliance with WFWI partnership agreement and other donor rules and regulations.

Delivery: 

• Register the payments and financial reports of partners in the system as per the approved reports by the program manager.
• Track the schedule of partners’ entitlements and financial reports in coordination with the grant manager.
• Implement, monitor, and evaluate internal controls and compliance procedures for the partners.
• Prepare the payroll registry journals and excel sheets for the verification of Finance Coordinator before entering to Intacct.
• Review financial reports and verify the correctness of all transactions and the supporting documents and invoices.
• Prepare supporting documents and assist during month-end and year-end financial reporting and audits as directed by supervisor.
• Ensure and follow up the updated monthly accurate records (soft and hard copies) of financial supporting documents segregated by donor and partner for purposes of internal, donor reporting and audit purposes in coordination with the finance assistant.
• Prepare the supporting documents and assist in preparing the annual financial report submitted to DNGOs related to the partners.
• Ensure strict confidentiality of all financial information.
• Perform other cash, accountancy and financial related tasks as directed by the supervisor.
• Prepare and submit journal entries for accountancy and financial transactions needed in Intacct.
• Prepare the monthly cash request related to partners to be integrated in the CO cash request in a timely manner to have the necessary approval and submit to GSC.
• Review all payment transactions when requested by the supervisor to ensure completeness and accuracy of supporting documentation and budget coding prior to conversion in Intacct; ensure authorization levels are respected in the approval of payments prior to fund disbursements.
• Prepare the documents for the project annual audit and follow up with partners as per supervisor’s instructions to ensure their audit is carried out in a timely manner as required by the organization for WFWI subgrantees
• Take part in the partner assessments for their Finance and Logistics based on WFWI partnership tools and guidelines.
• Conduct finance and compliance training/mentoring for sub-grantee finance staff, including orientation for new hires and making visits to their offices.
• Maintain and ensure that all adequate attachments necessary to finance function appear on a shared folder and are retained as part of the subgrants audit trail.
• Take part in orientations and staff trainings for subgrant financial reports, policy and procedures, donor requirements etc.
• Take part in due diligence of partners as requested by the supervisor.

Interested candidates must submit an updated CV to: [email protected] with mentioning Project Finance Officer in the Subject line.

Application deadline: August 25, 2024

Only motivated applications that meet the required qualifications will be contacted.

* CV’s shared via links or sent with the wrong subject lines will not be considered.