Project/grant Development Intern_Nairobi

Position: Project/grants Development Intern

Location: Nairobi

Starting date: Jan 2024

Contract: 3 months with possibility of renewal

I. ACTED Background

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Mission background

Acted, a French non-profit NGO, is present in Kenya since 2007 responding to the humanitarian and development needs of vulnerable communities affected by drought, flooding, displacement, and lack of access to basic services. Acted counts with a coordination office in Nairobi and operational bases in the Arid and Semi-Arid Land (ASAL) – Northern Kenya Counties. In 2022 alone, Acted has reached a total of 335,882 people through its various water sanitation and hygiene (WASH), food assistance and disaster preparedness programming contributing to strategic objectives of the Kenya government and the drought flash appeal.

Acted is looking for an qualified and motivated team player to fill the internship position in Nairobi.

Main Objective

The Project Development Intern (PDI) supports the Project Development Unit to ensure proper grant management by developing quality project progress reports in compliance with donors’ rules. The PDI helps facilitate smooth internal communication and coordination with relevant departments and contributes to Acted external communication strategy. The PDI contributes to fundraising efforts by participating in the development of project proposals in line with Acted’s global and in-country programme strategy.

II. Responsibilities:

Research and analysis

1. Research and analysis of current socio-environmental issues in Kenya
2. Undertake donor research and analysis to increase the understanding of the donor environment in Kenya as well as long-term perspectives and preferences
3. Map and identify network partners to complement Acted’s work in any funding opportunity

Reporting

1. Participate in and take minutes of meetings for each project
2. Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner
3. Work in close relation with the Monitoring and Evaluation Team as well as Finance to incorporate their inputs in reports
4. Ensure implementing partners report to Acted in a timely and qualitative manner as per the requirements of the grant agreement
5. File properly contractual project documents both in hard and soft copies
6. Contribute to gathering information and stories from the field for donor engagement
7. Create factsheets to update donors on projects activities and spread information on Acted programming

Internal and External Coordination

1. File properly contractual project documents both in hard and soft copies
2. Contribute to gathering information and stories from the field for donor engagement
3. Create factsheets to update donors on projects activities and spread information on Acted programming

Fundraising

1. Update regularly a directory of donors, international and local NGOs, other partners and stakeholders

2. Contribute, when required, to the development of projects proposals in close collaboration with Acted HQ GMU (Grant Management Unit) and finance

   Perform any other related activities as assigned by immediate supervisor

   Protection mainstreaming– Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc).

III. Required qualifications and technical competencies:

• Master’s degree in international development studies, international relations, human rights, environmental studies, migration, or a related field;
• Fluent English (written and spoken), excellent writing and communication skills;
• Previous related work experience, with knowledge of reporting
• Prior work/volunteering experience with an NGO and/or prior experience with international donor-funded projects will be an advantage
• Knowledge of the local context and/or knowledge of climate change related issues will be an advantage
• Good team spirit and motivation
• Ability to work efficiently under pressure and to manage multiple tasks
• Good organizational and prioritization skills;
• Proficiency in Microsoft Office

How to apply

Qualified Kenya Nationals with the required skills are invited to submit their applications by 07/01/2024, 05:00PM to kenya.jobs@acted.org with the subject line: APPLICATION FOR PROJECT DEVELOPMENT INTERN accompanied with:

• Curriculum Vitae (Maximum 03 Pages)
• Cover Letter (Maximum 01 Page)

Cover Letter and CV must be shared as a single PDF document i.e with the Cover Letter being on the first page and CV starting on the next page, detailing 03 work referees and their day time contacts. Please do not attach any other documents while sending your application. If required they will be requested at a later stage.

Applications failing to respect the criteria above will not be considered.

Please note:

• Only shortlisted candidates will be contacted.
• Review of applications and shortlisting will be conducted on a rolling basis, and ACTED reserves the right to make hires before the deadline.
• ACTED will not, at any stage of the recruitment process, request candidates to make any form of payment. Furthermore, ACTED has not engaged any agent(s) for recruitment purposes.”

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.