Project HR & Admin Officer

The Project HR & Admin Officer – Technical Support Unit will work under the overall guidance and supervision of the National Programme Director – CPMU. The Project HR & Admin Officer will also work in close collaboration with the Head of HR and UNDP CO HR team members.  S/He will ensure engagement of all direct stakeholders and delivery of project objectives, in coordination with the Joint Secretary & CEO, DoA&FW, MoA&FW when needed.

Duties and Responsibilities:

• Human Resources Management
• Design and implement the recruitment strategies and hiring of the Project positions in coordination with the Country Office HR recruitment focal point and GSSC;
• Lead and oversee talent acquisition efforts, ensuring timely fulfillment of critical project positions and maintaining a robust talent pipeline;
• Prepare and finalize the Terms of Reference (TOR), recruitment strategy and all recruitment related documents;
• Ensuring gender parity, support diversity, equity, and inclusion initiatives during recruitment and hiring process;
• Manage and Oversee employee on-boarding, orientation, and training programs to ensure smooth integration of new hires into the organization;
• Establish performance benchmarks and oversee the implementation of performance management systems to ensure alignment with organizational and project objectives;
• Guide supervisors and staff in setting and achieving performance goals, addressing under-performance constructively. In co-ordination with the Central HR team, provide guidance on the PMD process and ensure that PMD is completed as per UNDP corporate deadlines;
• Act as the 2030 People Champions focal point from the project and support to and execute a comprehensive capacity-building plan, addressing project-specific needs while aligning with People 2030 goals;
• In consultation with Head of HR and Learning and Talent Management Associate, introduce innovative learning initiatives, fostering a culture of continuous improvement and professional growth;
• In consultation with the Head of Human Resources, support in the implementation of a robust grievance redressal mechanism to address employee concerns effectively and equitably
• Serve as the primary point of contact for conflict resolution and foster a workplace culture of trust and inclusivity;
• Act as a liaison between the project and the Country Office, ensuring seamless communication and collaboration on HR-related matters, policy implementation, and compliance;
• Maintain accurate and up-to-date records of the Project team in compliance with UNDP and Government requirements;
• In consultation with Head of HR, provide advise / guidance to project team members on application of UNDP HR policies and procedures in context of project implementation activities;
• Align the adaptation of e-tools implemented by UNDP CO for the management of Project HR and Admin functions;
• Develop contingency plans for HR challenges, such as workforce disruptions, and ensure readiness to manage crises effectively.

Operational and Administrative Support:

• Manage and oversee the operational and coordination support for implementation of project activities;
• Provide strategic guidance to the Project Management Unit (PMU) to enhance operational efficiency and ensure seamless administrative functioning;
• In line with the UNDP policies and in consultation with UNDP Admin team, develop and implement comprehensive asset management policies to ensure all organizational assets, including equipment and fixed or moveable properties, are adequately insured and efficiently utilized;
• Ensure timely completion of formalities in respect of MHA guidelines (securing entry-pass for employees/ visitor and goods);
• Directs and coordinates the local implementation of Project Office IT operations, ensuring alignment of IT services with the business needs of the area(s) and adherence to established project management principle and best management practices.

Logistics and Event Coordination :

• Lead the planning and execution of travel logistics and accommodation for project staff and stakeholders, ensuring cost-effectiveness and compliance with corporate policies and procedures;
• Oversee the organization of workshops, seminars, and training programs, ensuring alignment with UNDP corporate procedures and delivering high-quality experiences for participants. Coordinate with government officials and other stakeholders for organizing virtual meeting/conferences/workshop etc. as and when needed.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement:

• The Project HR & Admin Officer will report to the National Programme Coordinator.
• Ethics
• UN policy knowledge- ethics: Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Business Management: Result-based Management
• Ability to manage the implementation of strategies, programmes, and projects with a focus at improved performance and demonstrable results.
• Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and tools.
• Business Development: Knowledge Generation
• Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need.
• Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.
• Business Management: Communication
• Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Ability to manage communications internally and externally, through media, social media and other appropriate channels.
• Business Management
• Resource Management: Allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity.
• Business Direction & Strategy
• System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Required Skills and Experience:

Education:

• Advanced university degree (master’s degree or equivalent) in Commerce, Business Administration, HR or related fields is required;
• A first-level university degree (bachelor´s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience will be given due consideration in lieu of master´s degree.

Experience:

• Applicants with a master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
• Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional in Government institutions and Liaison with multiple departments or other international development organizations.

Required skills:

• Demonstrates integrity and ethical standards;
• Promotes the vision, mission, and strategic goals of the organization.

Languages:

• Fluency in English and Hindi is required.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/24153