Project Management Coordinator

Details

Mission and objectives

The United Nations Office at Nairobi, the UN headquarters in Africa, was established by the General Assembly in 1996. The office is headed by a Director-General, at the Under-Secretary-General level, serves as the representative office of the Secretary-General in Nairobi and performs representation and liaison functions with permanent missions, the host-country and other Governments, and intergovernmental and non-governmental organizations in Nairobi, as well as other organizations of the United Nations system in Kenya.

Context

The United Nations Office at Nairobi (UNON), the UN headquarters in Africa, was established by the UN General Assembly in 1996 in the capital city of Kenya. UNON is headed by a Director-General at the Under-Secretary-General level, who serves as the representative office of the Secretary-General in Nairobi and performs representation and liaison functions with permanent missions, the host-country and other Governments, and intergovernmental and non-governmental organizations in Nairobi, as well as other organizations of the United Nations system in Kenya.
UNON also facilitates cooperation between the United Nations and regional organizations, and provides administrative support, public information support, conference services, and safety and security services for the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and joint and common services to other organizations of the United Nations system in Kenya.
This United Nations Volunteers (UNV) assignment is part of UNON FMTS (Facilities Management and Transport Section) projects and flagship programming initiative, among others.

Task description

UNON FMTS is looking for a motivated and effective Project Management Coordinator who is detail-driven, creative and possesses a significant overlap of skills and industry knowledge to seamlessly transition from a project management role into the field of interior design practises and construction.
As our ideal candidate, your key responsibilities will include strong & effective project management skills to oversee the execution and coordination of UNON’s interior design projects and interior renovations in UNEP inclusive of careful and detailed planning, coordination, scheduling, budget management, and communication with clients, contractors, and suppliers. You will play a strategic role by ensuring that the design vision aligns with the project’s objectives and client expectations.
Under the direct supervision of the Chief FMTS for the overall technical aspects, design & vision and reporting to the Lead Project Coordinator in UNEP for leadership & vision for UNEP, the UN Volunteer will perform the following duties and responsibilities:
• Develop and define a pre-project management charter
• Monitor, oversee and report all management and administration aspects of the project.
• Plan and organize project schedules.
• Support lead project coordinator as well as the client focus group tp ensure that the concept design is realised.
• Foster clear communication between stakeholders and effective reporting to the Lead Project Coordinator.
• Identify and mitigate any potential project obstacles and challenges.
• Produce required technical and design drawings/ renders and presentations and/or technical detail drawings.
• Assist the lead project coordinator and client with all procurement, construction, and design documents.
• Proactive approach to assist negotiate contracts or timelines as required.
• Interact and support with regular client project updates and cost controls.
• Navigate through industry-specifics with local contractors, suppliers and artists.
• Source materials and products as required.
• Resolve conflicts attentively.
• Ensure each design stage deliverables are met on time and within budget.
• Report to the lead project coordinator on all related project and design issues.
• Communicate and coordinate with all supplierss, ensuring relevant lead times are in alignment with the overall programme.
• Chair and manage weekly project meetings and updates. including presentations.
• Conduct regular site visits and meetings, gather information, and identify risks.