Project Management Intern: Global Programmes

Position description

Search for Common Ground is the largest dedicated peacebuilding NGO in the world, with operations in 30 conflict-affected countries across the globe and headquarters in the USA and Belgium. Search Belgium is an international AISBL with around 30 staff in our Brussels office. Our mission is to transform the way the world deals with conflict, away from adversarial approaches and towards collaborative approaches. In order to achieve this, we apply the “Common Ground Approach” in all our work. As per our 2018-2028 strategy, Search for Common Ground is entering its expansion phase and is looking at increasingly influencing policy-makers in Belgium, Europe, and across the world to make peacebuilding a credible option based on insights from our experiences in conflict-affected countries. 

In this context, Search is implementing several policy and advocacy projects out of our Brussels office, funded by, amongst others, the Belgian development cooperation and the EU, that focus on highlighting the importance of peacebuilding and

conflict sensitivity. Through these projects, we promote some of our key organisational priorities around youth, peace and security; the HDP Triple Nexus; climate change and conflict; natural resource extraction; and conflict and digital peacebuilding.

These projects are managed by the Global Programmes Team, in close collaboration with Search’s Policy Team, technical teams, several country teams, and the Institutional Learning Team. The Global Programmes Team is looking for a committed full-time intern who is passionate about gaining practical experience in project management and the peacebuilding field. The intern will make concrete contributions to the day-to-day project and grants management, support implementation, and monitoring and learning under these projects.

Key responsibilities

• Help prepare, attend and take notes of programme meetings, strategic reflection and planning sessions, and other meetings of our policy and advocacy projects
• Assist in updating relevant grants and projects management tools and in tracking deliverables (costed work plans, budget meetings, report submissions) on the policy projects
• Gather data from different sources (activities, colleagues, reports, websites, etc.) and enter into the relevant trackers and monitoring tools, assist in data validation and verification processes and support the development of M&E reports
• Assist in preparation of events, logistical and procurement processes (hiring of consultants, preparation of tenders, reviewing of documents, etc.)
• Researches and collects materials for documentation, briefings and presentations
• Support donor reporting, collection of success stories, and other written contributions
• Perform general administrative tasks as needed.
• As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities. 

Competencies

• Works cooperatively and effectively with other employees, team members and managers
• Uses logical thinking to structure, interpret and analyse data
• Possesses excellent analytical, writing and editing skills
• Ability to handle multiple tasks and deadlines and to prioritise essential tasks
• Listens actively and is open to learning
• Values multicultural teamwork
• Has knowledge of and respect for the values and norms of the organisation 
• Is able to identify essential information for a task or project
• Is able to organise information or materials for others
• A self-starting, detail-oriented and flexible approach to tasks
• Is resourceful and uses Search tools to support efficiency for self and team members

Minimum required qualifications

• • Bachelor or Master (completed) in international relations, conflict resolution, development studies, social sciences or related field
  • Demonstrated interest in policy and advocacy work or conflict resolution
  • Possesses excellent analytical, writing and editing skills
  • Proficiency in English  and French (oral and written)
  • Computer literate with practical experience in Microsoft Office applications

Desired qualifications

• • Practical experience with project/grants management or monitoring & evaluation 
  • Working knowledge of French is a big advantage
  • Working knowledge of Dutch would be desirable
  • Experience with research and data collection
  • Experience working at a (non-)governmental organisation/non-profit or similar international environment

Supervision

The intern will be part of the Global Programmes Team and will be supervised by a Programme Officer. 

Working conditions

Usual office environment in Brussels. Search Belgium currently has a policy requiring at least 2 days per week presence in the office.  

Salary and contract

The internship will fall under the Convention d’Immersion Professionnelle (CIP) or Beroepsinlevingsstage, a framework for internships in Belgium for recent graduates. Hence the candidate must have completed their studies and have the legal ability to live and work in Belgium (this includes citizens of the European Economic Area plus  Switzerland). The internship will be compensated with 997.1 EUR/month (full-time). 

We are expecting this internship to be full-time and for a duration of 6 months, exceptions to this can be discussed during the recruitment process.

Application instructions

Please be sure to indicate you saw this position on tendersglobal.net