Project Management Officer

Job Offer
(strictly no recruitment agencies)

Join MSF OCG as a Project Management Officer!

We are looking for passionate candidates ready to contribute to our humanitarian mission.

Below, you will find the job details and the qualifications we are looking for.

Inclusivity and Diversity at MSF

Do your qualifications and experience not exactly match all requirements of the job?

At MSF OCG, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together to advance MSF’s social mission and create better outcomes for our patients and the communities we work with.

We understand that some people may hesitate to apply for employment if they don’t meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfil every listed qualification.

We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will undergo reference checks.

Context & mission

Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).

The MSF movement is built around 5 operational centers supported by 24 sections and offices worldwide. MSF Operational Center Geneva (MSF OCG) is one of these centers.

MSF has grown significantly in the last decade, but the HR department has managed this expansion with ad-hoc tools. To better support ongoing demands and the global workforce, OCG has launched an HR transformation initiative which includes the implementation of an HR Information System (HRIS).

Given the increased operational demand and complexity, MSF OCG needs improved systems to better manage people and data. The program will span several years, with incremental rollouts to different populations within the field and the HQ, covering various modules across the employee lifecycle. Currently preparing for the project kick off, a Project Management Officer is required to support the HRIS Program Manager through the preparation and design phase of this system implementation.

We are seeking a Project Management Officer to coordinate different aspects of the project, such as project planning, monitoring, status updates, risks and issues.

This person will work closely with the HRIS Program Manager to ensure the program plan is followed, that resources are managed, and that weekly progress is made and updated in official project documentation.

Tasks & Responsibilities

1. Provide project support to HRIS Program Manager

• Follow up with team members on progress of program plan
• Manage documentation versioning in SharePoint
• Updating internal project management tool Asana
• Organizing meetings, room bookings and invitations
• Keep program member lists up to date
• Documenting minutes, actions, decisions, risks and issues
• Follow program budget and monthly update on resources, costs and expenses

2. Input into key programme activities

• Preparation and coordination of Steering committees and other key meetings such as design workshops
• Follow up on with owners on progress of programme deliverables from design documentation, to test strategy and training guides (for example)

3. Play a central coordination role

• Regular follow up with IT, Process and Change leads to manage deadlines, risks and actions
• Be a central ‘go to’ person in the program team
• Provide official communications for coordination purposes to program team

4. Apply best practices in project management

• Introduce templates to help control and organize scope of works
• Be creative in proposing improvements to project methodology

Your profile

Education

• Bachelor’s degree in a related field
• Project management certification desirable

Experience

• 3-5 years’ experience in project management

Languages

• English and French are the working languages of MSF Switzerland. Fluency in both English and French is required for this position (oral and written).

Skills/ Technical competencies

• Familiar with HR processes
• Organization skills
• Planning
• Attention to detail
• Communication skills
• Project management skills
• Proactive and able to anticipate

Personal Abilities/Qualities

• Able to keep on top of several things at the same time
• Able to work in a fast-paced project
• Proactive in reaching out to many team members
• At ease in working with a wide range of stakeholders with different inputs to the program
• Excellent ability to work in a multicultural environment successfully and to demonstrate commitment and support for diversity, gender-responsive, inclusive, and non-discriminatory behavior and attitudes.

Terms of employment

• Full-time position 100% (40h/week)
• Fixed-term contract, 13 months
• Working place: Geneva, Switzerland
• Ideal start date: May 2025
• Gross annual salary (for 100%): from CHF 87’372.- to CHF 100’608.- (salary commensurate with equivalent experience and internal salary grid).
• Paid vacation: 25 days per year, prorate temporis, plus any Swiss public holidays falling within the contract period.
• Pension plan: pension contribution covered 3/4 by MSF, 1/4 by staff member.
• Relocation package if moving from a different country to Switzerland.

How to apply

Candidates are invited to submit their application exclusively through our recruitment platform, following these guidelines:

• CV (maximum 2 pages)
• Cover letter (maximum 1 page)
• Documents must be submitted in either English or French.

The application deadline is March 30th, 2025

We reserve the right to close this vacancy earlier if we receive a sufficient number of quality applications.

APPLY

All applications will be treated confidentially.

Only shortlisted candidates will be contacted.

Please note that we do not wish to use the services of recruitment or placement agencies.