Project Management Officer – P3

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings. 

OBJECTIVES OF THE PROGRAMME

The Management Office at the Cluster level has been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions.
 

DESCRIPTION OF DUTIES

The GMC/ Project Management Office (PMO) responsibilities include mainly the following: Develop Project management capacity amongst the GMC unit staff members. Put in place a mechanism that will allow the units to successfully manage projects using the WHO Project Management Framework (initiate, implement and close the project).Production of the GMC project monthly updateProvide PM training/Webinar and consulting sessionLead and take the minutes of the GMC project Steering Committee and follow up on the action points.- Publish/update the GMC KPI dashboard through collaboration with the ITM team. Support the GMC Units to maintain/migrate their respective intranet pages in the new platform. WHO Intranet is migrated from WHO-specific solution to Sharepoint.Design and support Applications/tools which allow the GMC units to effectively collect data from the Country office and to perform their work. These tools are developed on the Caspio framework. Support the GMC in taking weekly meeting minutes with OSS and CPS and the GMC-Unit heads semi-monthly meetings.Manage GMC director specific projects(GMC Newsletter, OO meeting)Lead the PMO team (3 people), coordinate the PMO team members’ activities, and ensure the PMO services ‘continuity. Lead, guide and, train the PMO team members in all areas of activitiesTo coordinate and update the PMO workplan at least every monthAssess team member performanceInteract with the GMC team leads and identify the processes where the PMO could provide added value (Consulting, new app design).Ensure that the WHO PM framework is applied in all projects the PMO team manages.
 

REQUIRED QUALIFICATIONS

Education

Essential: First university degree in Information System (Application design).
Desirable: Project management certification.
 

Experience

Essential: At least 5 years’experience in project management and 3 years’ experience as a SystemAnalyst.
Desirable: At least 3 years’experience in administration or 2 years’ experience in Text/Edition of review/newsletter. Progressive managerial responsibility at the international level will be an asset.
 

Skills

Proven skills in the areas of Project Management, planning and organizing. Ability to adapt and manage deliverables and resources in a climate of change and to think and act quickly, sometimes under pressure, yet remain effective. Ability to promote best practices, advise on improvements, independently perform research, and apply information from abroad range of sources. Excellent interpersonal skills with the ability to influence, negotiate, advocate, motivate, resolve conflict, and adapt relevant leadership styles to a variety of situations. Excellent communication (both oral andwritten).
 

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
 

Use of Language Skills

Essential: Intermediate knowledge of English. Expert knowledge of French.
Desirable: 
The above language requirements are interchangeable.
 

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 64,121 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2768 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
 

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO’s operations please visit: http://www.who.int.
• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
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