Project Management Specialist

Working in the Standards team of the Infrastructure and Project Management Group (IPMG), the successful incumbent will be expected to; 

Primarily be responsible for the overall content development on project management (either policy, standards, guidance, or training content as assigned) carried out by the Standards team which includes being

• Responsible for defining the objectives of content development and its scope

• Responsible for coordinating delivery, drafting, and consolidating content 

• Responsible for liaising with UNOPS stakeholders to develop policy, standards, guidance, tools, templates, and gathering inputs

• Responsible for carrying out required research and desk review 

• Responsible for collecting, consolidating, processing, and providing feedback to stakeholders,

• Responsible for ensuring content is consistent with existing organizational strategies, policies, practices, rules and regulations and is tailored to the organizational needs to enable project implementation.

Engage and support as a key stakeholder in initiatives on project management led by other teams in IPMG.

• Ensure they are aligned with concepts and content that exist 

• Ensure that standards team stakeholders are informed of the initiatives and implications on content that the Standards team might be responsible for and lead in taking the required action.

• Provide substantive contributions to UNOPS infrastructure and project management practice.

Lead or support capacity-building initiatives on project management 

• Act as the subject matter expert in determining the organizational gaps in project management, formulating resources for capacity-building or training initiatives, and delivering training.

• Organize, facilitate, and/or deliver training and learning initiatives for personnel on areas of expertise.

• Contribute to dissemination and communication of content developed in IPMG/Standards throughout the organizational units; 

Knowledge building and knowledge sharing

• Identify areas for improvement and provide on-going maintenance and updates of the UNOPS Intranet space with the most current information, relevant to project management activities.
• Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and disseminating best practices in his/her area of work.
• Collect feedback, ideas, and internal knowledge about processes and best practices and put them to use productively.

Monitoring and Progress Controls

• Responsible for meeting and setting goals, targets and performance standards; reporting on own progress against work plan.

• Responsible for supporting the timely delivery of products and work packages under Standards Workplan.

• Establish and maintain a planning and progress monitoring tool for all planned activities.

• Ongoing assessment of task completion, which meets quality expectations.

• Regular monitoring and reporting on activities.

Education 

• An Advanced University Degree or a Master’s degree is required.

• A first-level University degree or Bachelor’s or equivalent with 2 additional years of relevant work experience may be accepted instead of the Master’s degree requirement.

• Studies (Bachelor’s or Master’s) in a relevant subject area to IPMG’s focus, such as project management,  architecture, engineering (civil/mechanical), construction management,  international development, or political science or related is required.

Experience 

• A minimum of 5 years of professional experience in project-related management roles with a Master’s is required. The project management roles should have been either in development or emergency context. A minimum of 7 years of professional experience is required with Bachelor’s.

• The above professional experience must include at least 2 years of experience in the development and drafting of strategies, policies, guidance etc on project management for the office, region or corporate. 

• A minimum of 2 years of experience managing personnel is required.

• Experience with Google Suite/Workplace tools and applications is required.

• Experience in a broad spectrum of projects (such as the delivery of physical infrastructure, grants, fund management) is highly desirable.

• Some experience or familiarity with Adobe Creative Cloud applications, in particular Adobe InDesign and Adobe Illustrator, is an advantage.

• Experience within the UN system or with UNOPS is an advantage.

Languages

• Fluency in English required; 

• Fluency (or proficiency) in Spanish and/or French is an advantage.

Certifications

• Any project management certification such as PRINCE2® or MSP® Foundation and Practitioner Certifications is highly desired.

• LEED or other certifications are an asset.