Project Management Specialist

Position Purpose:

Under the overall guidance of the UN SDG Action Campaign Global Director and direct supervision of the Deputy Director, the Project Management Specialist is responsible for managing the Campaign’s main initiatives, including overseeing the planning and implementation of the UN SDG Awards Programme. The incumbent will also provide support with the management of the Global Director’s office and with travel management and PO creations in Quantum.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

Coordinate the project management of the main initiatives and events of the UN SDG Action Campaign

• Provide technical support, working in collaboration with the Deputy Director, in planning and effectively implementing project activities within the scope of approved budgets, workplans and other project documents and in alignment with the Campaign’s programmatic priorities and goals. Supervise and coordinate the work of relevant team members including consultants. Provide guidance and support in the identification and sourcing of technical expertise, including preparation of TORs and evaluation of experts.
• Provide timely and quality technical advice and guidance for the project implementation in line with UNDP’s rules and regulations, and UNDP Project Operational Policies and Procedures.
• Manage and monitor project financial resources; and analyze project progress to identify risks and other implementation problems.  Ensure timely collection of data for reporting on project activities, outputs, and outcomes; and substantially contribute to the preparation of narrative and financial progress reports, including donor reports. Provide technical guidance on risk mitigation measures to address implementation problems.
• Coordinate and participate in quality control mechanisms, seeking to improve the technical quality of the project outputs, products, publications, and policy discussion papers and briefs.
• Coordinate planning meetings and working groups for relevant project workstreams as required.
• Identify gaps in the project planning and implementation and activate corrective measures in coordination with the Campaign leadership and relevant team members.
• Build and manage relationships with partners as necessary.
• Provide administrative support including managing travel for the Campaign team and monitoring and verifying credit card use and PO creation (buyer role)

Contribute to knowledge management and information sharing in the UN SDG Action Campaign

• Organize training for the project personnel to enhance their capacities in the technical matters of the thematic area of the project.
• Identify, evaluate, synthesize, and document lessons learned and best practices directly linked to the project goals and activities. Develop knowledge sharing materials and respond to related queries.
• Contribute substantively to knowledge networks and communities of practice within the thematic area of the project.
• Develop and carry out a personal learning plan.

Provide executive support to the Global Director of the Campaign

• Coordinate the scheduling and management of events and speaking engagement of the Global Director in coordination with relevant team members;
• Manage the agenda of the Global Director, including maintaining the Director’s calendar, contacts with high-ranking visitors and partners, arrangement of appointments and meetings.

Required Skills and Experience

Education:

• Advance university degree (master’s degree equivalent) in Political Affairs, Development Studies, Business Administration, International Relations or related fields is required. Or
• A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree

Experience:

• Minimum of 5 years (with master’s degree) or 7 years (with bachelor’s degree) of relevant experience in providing project management support and coordinating advocacy initiatives on the Sustainable Development Goals is required.
• Prior experience in supporting the organization of large-scale public events for the United Nations is required.
• Experience in facilitating outreach to and communicating with different stakeholders is required.
• Experience with administrative and procurement procedures and processes is required.
• Familiarity with UNDP- Policies and Procedures Portal (POPP) and procurement rules and regulations is desired.
• Technical expertise in Salesforce and SharePoint is desired.
• Experience with collecting and curating data for advocacy initiatives on the Sustainable Development Goals is desirable.

Language requirements:

• Fluency in English is required.
• Working knowledge of another UN language is desired.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/19644