ABOUT THE COMPANY:

UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

JOB SUMMARY

The Campaign’s Advocacy for Change approach aims at systemic transformation by rethinking, recalibrating, and reimagining economies and societies so that they serve people and the planet, while inspiring SDG action and sending a message of hope and possibilities.

The UN SDG Action Campaign facilitates convening spaces and supports the engagement of civil society organizations and other key stakeholders in relevant dialogues and processes, with a focus in the areas of financing for development, gender equality, climate action, sustainable food systems and justice and peace. Additionally, the Campaign lends its advocacy and communication support to key partners including through open-source advocacy campaigns, SDG media dialogues, SDG digital art exhibits to inspire action and engage new audiences and tap into humanity’s creative power for good. And the UN SDG Action Awards programme, the Campaign’s flagship initiative, serves to identify and celebrate exceptional changemakers and initiatives that are making a difference towards the 2030 Agenda.

Under the overall guidance of the UN SDG Action Campaign Global Director and direct supervision of the Deputy Director, the Project Management Specialist is responsible for managing the Campaign’s main initiatives, including overseeing the planning and implementation of the UN SDG Awards Programme. The incumbent will also provide support with the management of the Global Director’s office and with travel management and PO creations in Quantum.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

• Provide technical support, working in collaboration with the Deputy Director, in planning and effectively implementing project activities within the scope of approved budgets, workplans and other project documents and in alignment with the Campaign’s programmatic priorities and goals. Supervise and coordinate the work of relevant team members including consultants. Provide guidance and support in the identification and sourcing of technical expertise, including preparation of TORs and evaluation of experts.
• Provide timely and quality technical advice and guidance for the project implementation in line with UNDP’s rules and regulations, and UNDP Project Operational Policies and Procedures.
• Manage and monitor project financial resources; and analyze project progress to identify risks and other implementation problems.  Ensure timely collection of data for reporting on project activities, outputs, and outcomes; and substantially contribute to the preparation of narrative and financial progress reports, including donor reports. Provide technical guidance on risk mitigation measures to address implementation problems.
• Coordinate and participate in quality control mechanisms, seeking to improve the technical quality of the project outputs, products, publications, and policy discussion papers and briefs.
• Coordinate planning meetings and working groups for relevant project workstreams as required.
• Identify gaps in the project planning and implementation and activate corrective measures in coordination with the Campaign leadership and relevant team members.
• Build and manage relationships with partners as necessary.
• Provide administrative support including managing travel for the Campaign team and monitoring and verifying credit card use and PO creation (buyer role)

Contribute to knowledge management and information sharing in the UN SDG Action Campaign

• Organize training for the project personnel to enhance their capacities in the technical matters of the thematic area of the project.
• Identify, evaluate, synthesize, and document lessons learned and best practices directly linked to the project goals and activities. Develop knowledge sharing materials and respond to related queries.
• Contribute substantively to knowledge networks and communities of practice within the thematic area of the project.
• Develop and carry out a personal learning plan.

Provide executive support to the Global Director of the Campaign

• Coordinate the scheduling and management of events and speaking engagement of the Global Director in coordination with relevant team members;
• Manage the agenda of the Global Director, including maintaining the Director’s calendar, contacts with high-ranking visitors and partners, arrangement of appointments and meetings.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the office and the organization.

Supervisory/Managerial Responsibilities: None

Cross-Functional & Technical competencies:

Business Management – Portfolio Management

• Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment

Business Direction and Strategy – System Thinking           

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Management – Monitoring

• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

External Relations & Advocacy – Event planning and execution  

• Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP’s overall brand and mandate

Procurement – Procurement Management          

• The ability to acquire goods, services or works from an outside external source

Business Management – Working with Evidence and Data

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Partnership Management – Relationship Management

• Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

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