Project Management Staff

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Description

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• Execute overall project management and oversee partner implementation of project activities within the deadlines and standards required by Plan International.
• Oversee project budget including generating funds forecasts, tracking partner expenditures and maintaining all necessary information for timely development of financial reports. He/she will also be responsible for ensuring that the financial reporting is aligned with the narrative one.
• Ensure that the logical framework of the project and M&E components are well conducted in order to help decision-making for the smooth running of the project.
• Make frequent trips to the project areas to monitor project activities, identify opportunities and constraints and make any necessary adjustments, including capacity strengthening.
• Regularly update the progress, priorities and constraints of project implementation.
• Track monitoring of expenditure and ensure adaptations to project activities as required to ensure full expenditure of the portfolio.
• Work with the program team in Poland to set the project outline on SAP.
• Support the development of the detailed implementation plan (DIP) to align with the approved log-frames.

• Represent Plan in internal/external meetings.
• Monitor performance of the partner teams and internal Plan staff assigned to the projects to ensure all milestones set in the annual work plan are met, develop mitigation plans to reduce risks and take corrective actions to remedy any deviation from the work plans;
• Account and report to Plan International and the donor on project performance;
• Ensure execution of the projects in the portfolio in accordance with program agreements, action plans, and budgets
• Implement portfolio according to Plan’s project cycle
• Ensure planned activities and budgets are aligned to planned project results and budget parameters.
• Oversee effective monitoring and evaluation for measuring the effects/impacts of the projects in the portfolio, and that program data and information are included in national data/statistics
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

• Liaise with National Offices to ensure donor reporting requirements are clearly met.
• Coordinate and follow-up on partners reporting deadlines and support on reporting revisions where necessary, including receiving report from local partners, coordinate comments and feedback, and sending final version to national office.
• Support the Program Functions in start-up workshop planning, preparation, and coordination
• Ensure that mutual co-learning plans are on track and that partnership monitoring tools are being appropriately used for all partners, with support from technical specialists

• Coordinate with partners to create effective synergies that contribute to maximizing the project impact.
• Contribute to Plan efforts in influencing and advocacy and ensure mainstreaming of participatory approach within the project.

• Roll-out capacity-building plans and activities for partner organizations.
• Contribute to the review of technical tool and capacity-building resources and ensure they are adapted and contextualized to the Poland context.  
• Regularly deliver capacity-building sessions, such as on-the-job coaching, mentorship, and trainings, to Plan partners staff and volunteers, and other stakeholders.  
• Support ongoing identification of technical capacity gaps among partners.
• Regularly updated the Technical Specialists on progress related to partner capacity-building and feedback on technical tools and resources 

• Head of Mission, Head of Programmes, Business Development Manager, Partnership Manager, Technical Specialists, and support staff (Finance and logistics); Local project partners; Ukraine Hub and NO relevant teams

• Previous working experience in relevant humanitarian/development sector; e.g. Child Protection, Gender-Based Violence, Sexual and Reproductive Health and Rights, Education and Youth Economic Empowerment, MHPSS
• Good knowledge of project, financial reporting and management

• Excellent ability to write reports and draft tools and Standard Operating Procedures in English
• Excellent Polish language skills.
• Excellent skills in problem solving and mediation.
• Report drafting and review skills
• Good facilitation skills and ability to facilitate meetings and trainings
• Demonstrated ability to network and communicate with a variety of stakeholders and liaise with colleagues from different sectors and departments

• Flexible work attitude and ability to work independently within a small team
• Ability to effectively communicate with a diverse and cross-cultural audience

• Relevant Professional experience in project management in NGO sector
• Experience working with partners
• Experience of working within teams
• Experience working on projects targeting adolescents and youth, especially adolescent girls and young women is preferred
• Experience of working in complex humanitarian settings

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