Project Management Support – Analyst

The Project Management Support- Analyst will undertake the following activities/responsibilities:

Stakeholder Management:

• Support the coordination and management of communications to ensure stakeholders are aware of project activities, progress, and exceptions and are in a position to accept handover products.
• In coordination with the project manager, advise the client on issues that may impact their outcomes (including sustainability issues and post-project requirements such as maintenance).

Business Development:

• Assist in updating the Business Strategy to enhance and grow the portfolio;
• Conduct business development intelligence for potential new opportunities with existing partners  (facilitate assessments of partners’ needs, UNOPS value proposition, etc.).
• Generate content (information/images) for promotional activities,
• Assist in drafting sections of proposals, legal agreements, and concept notes,
• Prepare draft presentations and supporting documents for partner meetings;
• Assist in capturing and monitoring of partner meeting action points and pipeline engagements opportunities.

Delivery and Performance:                                         

• Manage workshop preparation, including travel, procurement, and participants.
• Support the Project Manager on the delivery of assigned work packages.                                 
• Prepare and maintain project files, including internal and external project reports.                     
• Manage information flows and oversee change controls, risk registers and issue management by establishing document control procedures.
• Advise the Project Manager of any deviations from the plan and update plans. Work with the Project Manager to identify and manage risks.

Procedures:

• Maintain all supporting project financial documents for audit and review processes.
• Ensure accurate data entry into UNOPS ERP system (OneUNOPS) and OneUNOPS Projects – as appropriate.                                   
• Monitor project budget and financial expenditure and all administrative procedures in line with the work- plan.
• Process direct payments and advance requests and prepare project budget revisions.
• Produce financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements.                                           
• Support the Project Manager by monitoring budget cash flow and reporting on expense obligations to ensure deliverables are met.
• Alert the Project Manager of any financial shortfalls and over-expenditures. Propose budget revision and initiate corrective action when necessary. Coordinate vendor communications, meetings, and reports as necessary
• Provide substantive inputs to assist the Project Manager in preparing project reports and documents, ensure compliance with contractual obligations and UNOPS policies, processes and procedures
• Maintain records of project files and other supporting documents.
• Maintain registers/logs/management and oversight tools delegated by the Project Manager.

Knowledge Management:                                                  

• Contribute to expertise in tools and techniques.
• Support the compilation of lessons learned as per the defined reporting format.
• Contribute to the dissemination and sharing of best practices and lessons learned
• Support capacity building of personnel

Monitoring and Progress Controls

• Performance Evaluation Review (PER) and meetings with supervisor.

Education

• First-level university degree (Bachelor’s Degree or equivalent) preferably in Project Management, Business Administration, International Relations, Finance, or other relevant discipline is required.
• An advanced University Degree (Master’s Degree or equivalent) may substitute for the required number of years of experience.

Experience

• Minimum two (2) years of professional experience in project management support and reporting is required.
• Experience and demonstrated knowledge of UN /UNOPS rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
• Experience in drafting project agreements will be an advantage.

Language

• Fluency English (read, write, speak) is required.