Project Management Support Associate

Under the agreement for the HEAL project which is lodged at the Bureau of International Health (BIHC) of the Department of Health (DOH), is mandated for the establishment of isolation facilities in thirteen (13) DOH hospitals to ensure infection control as well as to the molecular laboratory of two (2) DOH hospitals for COVID-19 diagnostics. This is accomplished by the Bureau of International Health Cooperation BIHC), in collaboration with the Health Facilities Enhancement Program – Management end-users, supplier’s and recipient health facilities. The timely construction of the Isolations Facilities and Molecular laboratories is essential for the management of COVID-19 related cases. 

In relation to the construction management for the 13 isolation facilities and 2 BSL-2 molecular laboratories, UNOPS has partnered with the DoH and is providing Technical Assistance though the provision of site supervision consultancy services to the DoH.  

The availability of the key equipment and new infrastructure will strengthen the ability of the health system in the Philippines to effectively treat COVID-19 cases. The expected outcomes of the project are:

• Strengthened preparedness and response capacity of the Philippines health system in regard to prevention, diagnosis and treatment of COVID-19;
• Reduced COVID-19 transmission and increased safety of the local populations.

Responsibilities

Under direct supervision and guidance of the Project Management – Senior Officer, the Project Management Support – Associate will be performing the following core functions and specific tasks:

Provide Assistance to the Project Team in duties related to the specific activities under Component 1, 2 and 3:

• Assist in the Project Team Leads in the administration and logistical requirements related to the implementation of the planned activities;
• Assist in the preparation of the sub-area work plans and budget,
• Provide operational and technical support to Implementing Partners as assigned including gathering of work plans, activity requirements and requirements for timely submission of reports,
• Participate in project activity assessment sessions when requested; Assist in training and capacity building activities,
• Convey timelines, deliverables, risks, delays, and impacts to project team members,
• Assist in the preparation of project reports and success stories,
• Gather relevant indicators and data for monitoring and evaluation purposes and coordinate with the Project Team Lead(s). ,
• Coordinate with implementing partners related to administrative and other logistical requirements in the activity implementation,
• Collaborate with all cross-functional team members/system owners to accomplish required tasks and provide programme updates,
• Support in the facilitation of meetings and assist in documentation of activities,
• Collaborate with the Support Services Unit in UNOPS in close coordination with vendors (if necessary).
• Monitor and ensure documents record keeping compliance.

 Assist in the operational, logistics, and procurement in the implementation of ADB HEAL related activities for the assigned Key Result Area/s:

• Collaborate within the UNOPS and Technical project team members on operational requirements for implementation of activities in close coordination with vendors (if necessary)
• Assist in the administrative, logistical, and procurement activities before, during and after each of the ADB HEAL supported activities,
• Assist the DoH TSU and HFEP personnel in the  events coordination and implementation,
• Check to ensure the completion of the documentary requirements for implementation of ADB HEAL assisted project activities,
• Provide assistance in the coordination of operation requirements for project implementation.

Education/Experience/Language requirements:

Education:

• Completion of secondary/high school is required.
• University Degree (Bachelor or Masters) in Business Administration, Public Administration, Procurement, Finance, Project Management, Construction Management or other related fields would be an asset and may substitute some of the required years of experience.

Experience:

• Minimum 6 years experience in program/project coordination support, secretariat functional work, project implementation and operational support to  multi-stakeholder or multi-agency contexts or NGOs in national and/or international public or corporate organizations with a secondary/highs chool education; 2 years of relevant experience is required in combination with a Bachelor degree.
• Experience in conducting project design or formulation, assessments, and implementation is an asset.
• Experience or exposure to local and national levels of planning, implementation and monitoring multi-stakeholder programs/projects is an asset.
• Experience in producing project and activity documentation reports is desired.
• Experience in workshop/seminar/events facilitation, management and facilitation is an asset.
• Experience in networking with development partners, health sector agencies, local government units and national agencies (regional or local offices) in the Philippines is an advantage.
• Some experience in UN system or international organizations is desirable.
• Computer Literacy in google documents, sheets and presentations or similar platforms are desired.

Language:

• Fluency in both written and spoken English is required.
• Fluency in Tagalog/Filipino Language is desired.
• Knowledge of other Philippine Regional dialects is desirable

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=28601#1