Project Management Support Associate – Security Liaison

Job description

CTG overview

CTG was established in 2006, almost 20 years ago, in Afghanistan. We currently operate in 35 countries and have approximately 11,500 staff members committed to good!

But do you know who we are? And what do we do?

We provide tailored Human Resources and Staffing Solutions that support critical global initiatives across Humanitarian and Development sectors, and are now strategically foraying into new industries, including Construction, Energy, and IT, with a focus on high-risk regions.

Here’s a list of services we offer:
•Staffing solutions and HR management services
•Monitoring and evaluation
•Fleet management and logistics
•Facilities management
•Sustainability and Communications Advisory
•Election monitoring and observation
•IT professional services
•Medical assistance

Visit www.ctg.org to find out more.

Overview of position

With more than 20 years of experience in the country, our client in Afghanistan focuses on providing maximum support to the people of Afghanistan through the delivery of projects and services that improve the lives of people in need. Our Client in Afghanistan Country Office (AFCO) serves as an organizational mechanism to deliver a range of projects for which our client has been designated as the implementation agency. At present, our client’s activities cover a range of sectors including humanitarian, basic human needs, cash for work, infrastructure, development, procurement and HR services. The functional objective of our client is to contribute to improving the lives of girls, boys, men and women living in Afghanistan. The aim of our client is to provide efficient and cost-effective implementation services on behalf of all our partners to support the humanitarian response and development of the country. Our client’s mission is to exceed the expectations of all stakeholders in the delivery of client’s services, at all times, in all places, in all circumstances, in order to improve the lives of Afghans in need.

BACKGROUND INFORMATION – JOB SPECIFIC:

Project Information

The Infrastructure for Basic Human Needs in Afghanistan (IBN) project is an initiative aimed at promoting social and economic development at the local level within Herat province, an area significantly affected by a series of earthquakes in October 2023. This project is committed to the construction and rehabilitation of critical community infrastructure, prioritizing aspects such as safety, earthquake resilience, and adherence to the “building back better” philosophy, all while maintaining respect for the local cultural context. Additionally, the project contemplates employing the “Cash for Work” implementation modality as a strategic measure to revitalize livelihoods and stimulate economic activity in the region.

Role objectives

Job-Specific Information

Reporting to the Project Management Support
Specialist, the incumbent will be responsible for the following:

• Technical Support Services 
• Office Administration and Coordination
• Knowledge Building
  and Knowledge Sharing

1. Technical Support Services:

●Gathers, researches, verifies, and updates security
information and data required for:

○Proper analysis of the security situation, including
preparedness and risks.

○The development of the Security Plan and the
Self-Assessment Programme for the mandatory mitigation measures.

●Maintains staff lists and information related to
project personnel,  residences, project
sites, focal points, and the warden system for implementation of the  Office /Operations’ Security Plan;

●Disseminates, relays, exchanges, and communicates
information regarding the security situation in the country or areas of
responsibility;

●Monitoring of compliance with the required security
mitigation measures established at the duty station;

●Documents and reports security incidents affecting
Project Staff, Facilitating Partners (FPs), and Contractors;

●Attend relevant Security meetings at the regional
level, record matters arising, and provide routine information to the project
team;

●Monitors and supports project teams for compliance
with security clearance procedures for all field movement;

●Conducts basic elements of security briefings to newly
arrived staff, as required;

●Provides guidance and advice to personnel on routine
security procedures, communication channels, and focal points;

●Assess, manage, and monitor potential social risks and
impacts arising from threats to human security through personal, communal, or
interstate conflict, crime, and violence;

●Ensure project Security Risk Management SRM measures
for projects in the area of responsibility are cascaded down to and implemented
by all persons working on the project;

●Ensure that Facilitating Partners and contractors have
a valid security management plan and have identified measures for all their
personnel to follow on sites.

●Ensure all project Facilitating Partners, contractors,
and their subcontractors directly adhere to and implement the project SRM
measures;

●Where needed, provide security briefing and
instruction to Facilitating Partners and contractors on project sites on the
implementation of SRM measures.

●Provide briefings and training to Facilitating
Partners and contractor security focal points to enable them to fulfill their
responsibilities, including implementing and monitoring SRM measures;

●Ensure enhanced levels of internal security
communications are supported, where preferred, by Situation Reports (SITREPs)
and scheduled meetings with FPs and contractors on SRM issues.

2. Office Administration
and Coordination:

●Provides
general administrative services for the project team, managing the information
flow, following up on the timeliness of responses for initiatives,
correspondence, and queries, with internal and external stakeholders, including
AFCO support services and ICT focal points, Security Focal Points of FPs and
contractors

●Organizes
meetings and briefings, arranges appointments, receives visitors, places and
screens telecommunications, answers queries with discretion, and takes minutes
and/or notes at meetings as directed by supervisors.

●Facilitates
emergency communications by operating specialized data-communication equipment,
including satellite telephone, VHF, HF, etc.

●Maintenance
and proper documentation of project assets, ICT equipment, and office supplies
inventory

●Maintains
routine and confidential correspondence files/documents, ensuring the security
of data and other sensitive information.

3. Knowledge Building and Knowledge Sharing:

●Organizes,
facilitates, and/or delivers training and learning initiatives for FPs and
contractor personnel;

●Maintain detailed
and accurate records of meetings, including agendas, meeting minutes, and
follow-up/ action points. Details of meetings held or canceled should also be
maintained.

●Contribute to knowledge management activities to ensure that project
experiences and learning are documented.

Please note that the nature of
this role requires flexibility in adapting to the team’s needs since the
objective of aligning Contract details, local situations and habits, local law,
and other factors might generate unexpected needs.

Project reporting

Project Management Support Specialist

Key competencies

Team management

This role doesn’t have team management responsibility

Further information

Qualified female candidates are encouraged to apply for this role.

Disclaimer:

· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.

· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility

· CTG encourages all candidates applying for this advertisement to ensure that their candidate profile is up to date with up to date experience / education / contact details, as this will help you being considered further in your application for this role.