UNOPS - United Nations Office for Project Services
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Functional Responsibilities
Office of the CEO Support :
- Support with liaising with the operations team to process the procurement needs related to Office of the CEO meetings/events.
- Support travel planning for the Office of the CEO, including liaison with Finance/Operations Team on the preferred/possible route, security clearances, liaison with finance on GLA, processing of expense claims, visa applications, arranging of accommodation, transfers as need be, and processing any changes.
- Support in maintaining Office of the CEO contacts and mailing lists.
- Support with dispatching correspondence and e-filing.
- Support with drafting Office of the CEO minutes on a as needed basis.
- Any other Intern administrative support to the Office of the CEO as required.
CRSCP Support:
- Assist in coordinating and setting up CRSPC teleconferencing meetings, including minute-taking and document filing.
- Provide assistance to the CRSPC during event preparations, including drafting and dispatching invitation letters, corresponding with participants, and systematically filing official letters and relevant documents.
- In collaboration with others, support the coordination of consultant travel planning and advice on respective budgeting, as per the Work Plan.
- Provide logistical support for visa applications, hotel accommodations, and flight bookings to the CRSPC Team during their mission and any other events
- Perform additional duties within internship context as required, including general administrative support.
Training components and learning elements
UNOPS highly values interns’ contributions and appreciates the importance of learning during an
internship. UNOPS thus provides a wealth of opportunities for on-the-job training, studying project-
related documents, data analysis and preparation of reports and statistics.
UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship. S/he will have access to a large offering of online training on the comprehensive UNOPS intranet
Participation in missions or training courses
Exposure to UNOPS processes and activities; If mission travel is undertaken, Daily Subsistence Allowance, in accordance with UN policy
Additional comments
This Intern position will have matrix line management: the CRSPC Officer ( direct line management) and the Executive Associate to the CEO (Matrix line management)
The internship comes with no expectations of future employment with UNOPS as a direct result of the
internship. The internship is offered for 6 months. Candidates who are unable to commit to
6 months are requested to not apply.
Education/Experience/Language requirements
- Applicants must be enrolled in a Bachelor’s or Master’s degree program or be pursuing an advanced university degree, such as a Masters, or be a recent graduate from such studies (within the last 3 years).
- Candidates who have studied or are studying towards university degrees in Business Administration, Governance, Public Affairs, International Relations or any related fields are preferred.
Experience
- English is mandatory. French would be an asset.
Computer Literacy
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Solid computer skills are required. Experience with Google Suite is preferred.
Internship-related experiences
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A minimum of year (1) year of relevant experience is preferred.
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Ability to coordinate at both relevant experience at the national or international levels with responsibility for coordination and/or partnerships is highly desired.
Additional requirements
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Good knowledge of public health issues, with a focus on malaria is an advantage.
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Previous experience with and/or a good knowledge of the development and humanitarian sector/working with the UN, Donors, and NGOs is an advantage.
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