Project Management Support Officer

Functional Responsibilities

1. Project Implementation

2. Project monitoring and reporting

3. Stakeholder management, coordination and liaison

4. Knowledge management and innovation

1. Project Implementation

• Responsible for ensuring the successful implementation of the project at the field level

• Provide oversight, support and supervise the project teams, implementing partners and services providers 

• Monitor, coordinate, and communicate strategic objectives of the project 

• Facilitate communications for project-related issues

• Work with project staff members to develop a greater understanding of the project and any issues that arise

• Develop and foster relationships among UNOPS, clients and donors, and other stakeholders

• Collect, analyse, and utilise data and feedback to identify opportunities to improve the relationship between UNOPS and stakeholders

• Compile reports about particular incidents, events, or updates from the project sites 

• Proactively solve conflicts and address issues that could occur between parties

• Carry out any other duties and projects as required 

2. Project monitoring and reporting

• Provide substantive inputs to assist the Senior Project Manager in the preparation of project reports and documents

• Assist the Senior Project Manager in ensuring compliance with contractual obligations.

• Visit project sites periodically each month and prepare a report on each one of them to inform management action towards meeting set standards

• Review the project field staff work plans and reports

• Review the reports from implementing partners and service providers and verify the information reported through site visits 

• Produce reports from site supervision visits with recommendations for the service providers and implementing partners 

3. Stakeholder management, coordination and liaison

• Ensure that UNOPS adequately engages with the project’s donors and end-users, as well as government agencies on project implementation

• Liaise and build relationships with the relevant provincial and district level authorities and any other partners in order to implement and improve the quality of project activities

• Support the coordination and management of communications

• Participate in meetings with UN agencies and other Stakeholders, as required and/or delegated by the Senior Project Manager

4. Knowledge management and innovation

• Support the compilation of lessons learned from project activities 

• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building

• Frequently brief and consult with the Senior Project Manager to mitigate any risks associated with the project implementation

Education

• Bachelor’s degree in Project Management, Rural Development, Sustainable Development, Business Administration, International Relations, or related field is required. 

• Master’s degree in Project Management, Rural Development, Sustainable Development, Business Administration, International Relations, or related fields would be an advantage. 

Experience 

• Minimum of 2 years work experience in Project Management and/or Operations is required;

• Minimum of 2 years of work experience in rural development and sustainable development projects is required; 

• Humanitarian emergency operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management is an asset;

• Experience in stakeholder management and partnership development is an asset

• Experience working in post-conflict or conflict situations is an advantage;

Languages 

• Fluency in written and oral English and Portuguese is required.