Project Management Support Officer

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Description

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• Provide support during the acquisition of materials and equipment to be purchased. When applicable, consult with suppliers, and end users on quality, quantity, specifications, delivery timelines, and product guarantees/warranties as per the UNOPS guidelines.
• Review the project’s internal reporting & monitoring tools for logistics procedures.
• Review/check shipping documents and Issue, submit, and follow up on the request for import permit, tax exemption, and customs clearance documents.
• Coordinate with Transport Companies and Freight forwarders regarding shipping documents as well as the loading and unloading process;
• Resolve routine logistics problems and escalate complex issues to the supervisor with recommendations for the course of action;
• Support the project or be responsible for customs clearance procedures for imported equipment. 
• Support and advice on logistic operations activities under the Project;
• Conduct assessments of the receiving municipalities and facilities to determine their capacity to accommodate the planned supplies to be procured.
• Implement and maintain sound asset and expendables management and inventory control system per UNOPS’ Asset Management policy in collaboration with the Project Managers and contractors;
• Prepare Receipt and Inspection Reports (RIR) for all incoming equipment and supplies;
• Issue equipment and supplies and maintain updated inventory records for different sources of funding;
• Prepare the logistics movement weekly reports;
• Support and advise on transport requirements and ensure project staff are supported with all transport requests;
• Brief and assist new international staff, experts, and consultants about logistics for the project requirements and procedures;
• Coordinate regional-level needs for coordination of assessments and delivery of goods and services with the PMNP project sites;
• Prepare and ensure proper contract management of delivery contracts;
• Ensure proper monitoring and follow-up of invoices received for payment processing;

• Advanced university degree (Master’s degree or equivalent), preferably in Purchasing, Logistics, Supply Chain Management, Procurement, Management, Business/Public Administration, or other related fields, is required. 
• A first-level university degree (Bachelor’s or equivalent) in combination with two (2) years of relevant experience may be accepted instead of the advanced university degree (Master’s degree or equivalent).
• CIPS and/or other Procurement Practitioner Certification would be considered a significant asset.
• Knowledge of UN rules and regulations, particularly UNOPS procurement procedures, would be an asset.

• A minimum of one (1)  years of experience managing diverse logistics operations, supply chain management, or operations support services in national or international public or corporate organizations is required;
• Experience of working with Incoterms or International Commercial Terms is strongly desired.
• Proficiency in computers and office software packages (Google Office Suite or Google Workspace) and experience in handling web-based management systems are desirable.
• Experience working with UNOPS, UN, or other humanitarian/development agencies is an asset.
• Proficiency in computers and Google Office Suite or Google Workspace is desirable. 
• Experience in handling web-based management systems is an asset.

• Fluency in oral and written English is required.

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