Project Management Support Senior Officer

tendersglobal.net

Job Description

Under the guidance and supervision of the Portfolio Senior Manager, the Project Management Support Senior Officer (Coordination/Liaison) will provide coordination and liaison support to facilitate the delivery of the project in collaboration with SES’ management. This will include working under the supervisor to ensure sharing of accurate and timely information with SES regarding project progress, processes and procedures, promoting knowledge exchange and capacity development, identifying and addressing implementation challenges and delays, and facilitating timely conduct of appropriate processes (such as provision/finalization of specifications for medical equipment to be procured). To these ends, the incumbent will be stationed/embedded within the Sanitary & Epidemiological Service (SES) of Uzbekistan to help coordinated project delivery for the benefit of local populations, and in line with UN/UNOPS principles and rules, on a day to day basis.
The responsibilities include the following:

Stakeholder management, engagement, coordination and liaison
Support the coordination and management of communications with relevant stakeholders, in particular MoH/SES.
Recommend and/or organize and support ad-hoc coordination meetings with national partners, as required;
Help ensure that the design and execution of activities will achieve the agreed project targets, and flag any challenges to the senior management;
Actively participate in internal and external meetings as needed and support partnership management;
Prepare briefing materials (talking points, capacity statements, background notes) and presentations to engage with partners;
Proactively facilitate communication of project results and UNOPS’ value addition, both to ensure effective project delivery and also to assist with expansion of UNOPS’ portfolio and contributions in the country;
Support in the creation and/or organization of regular partner meetings, including Steering Committee/Project Board meetings. Facilitate the preparation of meeting agendas, ensure participation of all key ministries and other national partners, and as secretary to the meeting, draft short reports in English;
Maintain up to date lists of all project key contacts and stakeholders, and provide regular updates to national contacts;
Coordinate resolution of project and operational issues with national authorities, including processes required for the relevant procurement and infrastructure management activities, as well as logistics arrangements regarding and handover of equipment and other supplies,
Participate in meetings with potential partners and ensure follow-up.
Conduct project site visits and organize meetings with key partners and stakeholders.

Project Management Support:

Coordinate, liaise and support the Portfolio Senior Manager with the overall planning, coordination and governance ensuring sound project management and implementation in line with the project, policy and strategies;
Prepare/deliver work plans and reports for coordination/liaison purposes, ensuring that they are sound, and in line with the project, policy and strategies;
Prepare and maintain the appropriate files, including internal and external reports;
Assist in effective project issue and risk management in coordination with appropriate stakeholders;
Coordinate timely receipt of required inputs from internal and external stakeholders.

Project monitoring and reporting:

Prepare/contribute to reports and presentations required for coordination/liaison purposes;
Support project’s compliance with donor agreements and reporting requirements.
Prepare and maintain updated project activity monitoring trackers and coordinate with relevant units for update.

Knowledge management and innovation:

Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building;
Facilitate two-way, effective and timely sharing of information relating to project delivery and requirements;
Facilitate sharing and exchange of knowledge among partners/stakeholders to promote effective collaboration, as well as capacity development.
Contribute to expertise in tools and techniques.

Education/Experience/Language requirements:
Education:

A first level university degree (e.g. Bachelor’s degree) in Business Administration/Management, Project/ Programme Management, Development Studies or similar field is required.
A second level university degree (e.g. Masters Degree) is an asset and may substitute for 2 years of relevant experience.

Work experience :

Four years of professional experience in project management support and reporting is required.
At least two years of this must include a liaison function involving facilitation of implementation in close coordination with the appropriate stakeholders.
Experience working with the implementation of IFI loan funds in Uzbekistan is a distinct advantage.
Experience working in public organizations of Uzbekistan and/or an international organization, in particular the UN, is an asset.
Experience in working with the G-Suite platform including, Google Drive, Google Calendar, Gmail, Google Sheets, Docs, and Slides is desired;

Languages:

Working knowledge of English is required.
Fluency in either Uzbek or Russian is required. Fluency in both is an asset.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=27663#1

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Project Management Support Senior Officer

Job Description

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