Project Manager

Dean’s Office at ZSFG

Full Time

77059BR

Job Summary

Uses advanced operational concepts and objectives to resolve highly complex issues. Regularly works on issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Primarily deals with programs and proposals with broad impact across the function, research initiative, program and / or organization. Develops and oversees the implementation of new programs and processes.

The Project Manager is a key member of the ZSFG Vice Dean’s Office focused on increasing operational and administrative effectiveness.  The Project Manager manages complex multiple-component ZSFG Vice Dean’s Office and campus-wide projects with minimal supervision to achieve desired organizational goals and benefits. Reporting to the Director of Administration for the UCSF at ZSFG Vice Dean’s Office, the Project Manager will work closely with a wide range of roles at both UCSF and ZSFG.  One example of projects that the incumbent will manage include, but are not limited to the production support, enhancement management, governance and policy development around the Vice Dean’s Office database known as Hydra and the research protocol process.  Other projects include leading and developing campus-wide staff engagement activities including supporting the ZSFG Net Promoter Score survey initiative.

The incumbent’s global duties include implementation and development of new initiatives/programs and processes, management, planning and execution of project/program objectives and milestones ensuring projects stays within scope, budget and timelines.  The incumbent must exhibit the ability to perform in-depth analysis of data using different methods and techniques and effectively report project status and inform when escalations are needed. The Project Manager requires analytical skills and the ability to prepare reports from analysis performed for leadership and internal/external stakeholders. The incumbent should be able to use advanced problem solving operational concepts and objectives to resolve highly complex issues.

The Project Manager must be detail-oriented and able to manage multiple projects with conflicting deadlines concurrently.  The individual must be self-motivated and excellent at both verbal and written communication. Interactions require the use of tact and independent judgment, knowledge of standards and best practices, to resolve a wide range of operational and administrative compliance issues at UCSF at ZSFG, in regard to DPH regulatory policies.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The School of Medicine Vice Dean’s Office at ZSFG supports the clinical, teaching and research activities of the UCSF faculty, residents, students and staff at ZSFG that are intended, in partnership with the administration of DPH, to support both missions of UCSF and ZSFG.

Zuckerberg San Francisco General (ZSFG) has been a training hospital for UCSF since it opened in 1872.  The Affiliation Agreement between the UCSF School of Medicine and the City/County of San Francisco includes providing all of the professional medical staff at ZSFG across approximately 40 different service lines.  Currently, there are over 990 active and courtesy UCSF faculty working at ZSFG.  UCSF also operates undergraduate and postgraduate medical training programs at ZSFG.  More than 1400 UCSF residents and 350 medical students rotate at ZSFG each year. There are approximately 450 clinical staff and approximately 500 administrative and research staff based at ZSFG.

UCSF also manages approximately 200,000 sq. feet of assignable research and administrative space at ZSFG and is overseeing the approval and construction of a new UCSF research and academic facility at ZSFG.  The research grants/contracts under the management of the Chiefs of Service at ZSFG exceeds $200 million each year in annual direct and indirect dollars. 

Required Qualifications

• Bachelor’s degree in related area and five or more years of experience in administrative analysis, project management, and/or financial management, and / or equivalent experience / training
• Advanced knowledge of common organizational and other computer application programs (such as Microsoft Office Suite, Smart Sheet, etc.)
• Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing
• Ability to use discretion and maintain all confidentiality
• Advanced project management skills
• Thorough knowledge of organizational or initiative processes, protocols and procedures
• Ability to multi-task with demanding timeframes
• Advanced qualitative and quantitative analytical / problem-solving skills
• Tolerance of high stress environment
• Adaptable to changing tasks, priorities and projects
• Advanced skills in short- and long-term strategic planning, analysis, problem solving and customer service

Preferred Qualifications

• Advanced knowledge of applicable policy analysis techniques
• Experience working in a complex academic environment
• Advanced knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007399 PROJECT POLICY ANL 4

Job Category

Professional (Non-Clinical)

Bargaining Unit

99 – Policy-Covered (No Bargaining Unit)

Location

Zuckerberg San Francisco General (ZSFG)

Additional Shift Details

Monday – Friday 8am – 5pm