Project Manager – International Labour Conference 2025

The International Labour Office  is the permanent secretariat of the International Labour Organization (ILO). The Member States and constituents of the International Labour Organization  meet at the International Labour Conference (ILC), held every year in Geneva, Switzerland, in the month of June. The Conference brings together around 5,000 delegates from more than 170 countries, including Ministers and Heads of State.  The ILC is normally held at the United Nations Office in Geneva, also known as the Palais des Nations. Given the ongoing renovation works in the Palais des Nations, the ILO Conference will be held in an alternative venue as from 2025. The ILO established a multi-disciplinary task team to identify alternative location options in consultation with the host country authorities and is seeking to recruit a project manager to support the organization of the International labour Conference in 2025. 

The temporary position is located in the Official Relations and Conference Management Branch (OFFCONF) within the Official Meetings, Documents and Relations Department (RELMEETINGS). RELMEETINGS is responsible for servicing the governing organs of the ILO (International Labour Conference, Governing Body and Regional Meetings), and for official relations with Member States.

The Project Manager will be responsible for coordinating all aspects regarding the relocation of the International Labour Conference, from the identification of the alternative venue in consultation with the host country authorities, to the actual definition of technical requirements in liaison with the conference venue and any other external provider of conference management services and meeting facilities. The incumbent of the position will engage with members of the Multi-disciplinary Task Team and provide regular updates to senior management on project implementation.  The role will contribute to enhancing the ILO-delegate experience, improve the organization’s impact, and effectively deliver on the ILC event objectives.

The position will report to the Chief of OFFCONF

Specific Duties

• Engage with and plan the work of the Multi-disciplinary Task Team in the definition of project scope and objectives, involving all relevant internal stakeholders and ensuring all technical requirements are duly taken into account, including for office space, meeting logistics, audio-visual, security, office equipment and all meeting facilities.
• Develop a detailed project implementation plan using specific project management software.
• Establish a project budget ensuring efficient allocation of resources and adherence to financial rules and regulations.  Provide clearance for project-related expenses to be charged to the project budget in liaison with senior management and other responsible ILO departments.
• Ensure that all project outcomes are delivered on-time, within scope and within budget. Coordinate inputs from all internal departments and services of the Office as well as external providers to meet project deliverables.
• Provide inputs and coordinate any necessary procurement activity which is required to deliver the project activities and secure the alternative venues and services in close liaison with the ILO Procurement Bureau.
• Develop monitoring tools to report on progress made on project targets and related information to senior management.  Identify risks and proactively address issues.  Develop contingency plans.
• Develop information, briefing and training material on the project deliverables and outcomes.
• Prepare periodic briefs and reports on assigned team outputs and activities, including periodic updates for the project Multi-disciplinary Task Team.
• Liaise and negotiate with external providers and other counterparts.  Resolve issues to ensure smooth project execution.
• Undertake post-event evaluation to seek continuous improvement for subsequent events and document project operating procedures.
• Perform other relevant duties as assigned.

Required qualifications

Education

• Advanced university degree (Master’s or equivalent) in business administration, conference or event management, international relations, public relations, public or business management or other relevant field.  A first-level university degree (Bachelor’s or equivalent) in one of the afore-mentioned fields or other relevant field with an additional two years of relevant experience, in addition to the required experience stated below, will be accepted in lieu of an advanced university degree.

Experience

• At least ten years of work experience, including at the international level, required in a domain closely related to conference management. Demonstrated project management experience including experience in the design and implementation of change management initiatives involving a wide range of stakeholders.

Languages

• Excellent command of English or French with a working knowledge of the other language.

Source: https://jobs.ilo.org/job/Geneva-Project-Manager-International-Labour-Conference-2025-(temporary-assignment)-1200/1067796001/