Project Manager – Perioperative

Periop CrossBay Enterprise

Full Time

76195BR

Job Summary

Under the general direction of the Perioperative Executive Director, Business Administrative Manager, and Service Line Director for Surgical Services, the Perioperative Project Manager (Project Manager) is responsible for supporting and facilitating the long-term success of pediatric perioperative services at UCSF Benioff Children’s Hospitals (all campuses).  Responsible for supporting program development through strategic analysis, development of financial and operational-based reports, development of Epic-based tools and dashboards, and management/oversight of clinical data registries and/or national benchmarking data.  Assists with management of the operational and capital budget processes.  Supports UCSF’s overall mission to provide high-quality patient care, teaching and research.

The Project Manager will also handle the following:

• Supports the development of strategic, and other long-range plans and policies for the effective implementation and operation of pediatric surgical inpatient and outpatient programs and associated activities within the Children’s Hospital in collaboration with the Executive Director, Perioperative Triads, Department Chairs, Service Chiefs, Medical Directors, and other appropriate representatives of the Medical School and BCH.
• Coordinates clinical and project teams to ensure timely and accurate delivery of data and assists with analysis for opportunities for improvement.
• Supports overall operations of pediatric perioperative services.
• Develop reports to support operating and capital budgets, KPIs, improve ongoing staffing/productivity, and increase efficiency & effectiveness of patient care programs.
• Supports the development and evaluation of new Epic and Tableau reporting tools, dashboards, and models.
• Modifies and maintains existing data and reports as needed to ensure accuracy and adherence to standards, policies and procedures. Generates new reports as needed using Epic Clarity, SQL, Tableau,  and other report-writing tools.
• Compiles data and ad hoc reports to support perioperative cross-bay business office as well as organization-wide data support including but not limited to ACS, CHA/COMPARE, IQF, and Leapfrog.
• Works to integrate clinical informatics into education and quality data collection to maximize staff efficiency and skills, along with the Perioperative Educators across UCSF Benioff Children’s Hospitals (all campuses).
• Coordinates the planning, design, development, training, implementation, communication, maintenance, and evaluation of existing or new functionality related to clinical information systems.
• Creates and maintains a climate for effective communication, problem-solving, leadership, staff development and constructive team-oriented working relationships among peers, physicians and health care staff.
• Support long-range strategic plans and objectives and identifies gaps/opportunities to improve patient access and experience.
• Work collaboratively with LEAN/Process Improvement team to improve efficiency and implement new programs and initiatives. Assists project teams in structuring work and agreed upon key deliverables; tracking project completion status and updates on key deliverables; and informing leadership on upcoming milestones, deadlines, and other key dates.
• Works with appropriate Medical Center, Medical School, Medical Group and other medical staff to ensure continuity of care and the effective integration of all health care services into an efficient and well-organized service delivery system.
• Represents Children’s Hospital in relevant activities of finance, Medical Staff committees, campus services, quality services, marketing and contracting, information systems, and other components of the clinical enterprise.
• Perform other duties as assigned by the Perioperative Leadership Team.

The final salary and offer components are subject to additional approvals based on UC policy.  To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)   Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.  To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

Benioff Children’s Hospital is a complex pediatric academic medical system with 379 beds, a member of the University of California San Francisco (UCSF) Health System. We are one of the top Children’s Hospital Systems on the West Coast, which is consistently ranked in several specialties within the U.S. New and World Report. UCSF is nationally recognized as one of the Top 5 National Institute of Health-funded research centers in the country. UCSF Benioff Children’s Hospital Medical staff of 928 and hospital staff of over 5,100 FTEs.

The Perioperative Unit at Mission Bay has eight (8) Operating Rooms supporting ten (10) service lines. This is part of the larger BCH surgical services which consists of 24 Operating Rooms across three campuses (Mission Bay, Oakland, and Walnut Creek) supporting General Surgery, Orthopedics, OHNS, Urology, Dentistry, Ophthalmology, Plastic Surgery, Cardiac Surgery, Neurosurgery, MRI, and other subspecialty and procedural services. 

Required Qualifications

• Bachelor’s degree in a related area and / or four years of applicable experience
• Three years of experience in healthcare administration or a related field
• Two years experience working as a programmer/analyst or analyst designing, developing and/or testing computer-based clinical software applications; will consider system design experience of less than two years based on a review of other qualifications
• Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing.
• Advanced project management skills.
• Advanced analytical / problem-solving skills.
• Ability to multi-task with demanding timeframes.
• Advanced knowledge of Microsoft Office including Excel, Word, and PowerPoint
• Advanced knowledge of hospital operations in a complex hospital setting
• The ability to work onsite at one of several locations (San Francisco, Oakland, Walnut Creek) when needed.

Preferred Qualifications

• Master’s degree
• Experience in Pediatric Healthcare
• Experience working for an Academic Medical Center
• Medical record review and abstraction experience
• EPIC/Electronic Health Record experience
• EPSi or equivalent experience
• Experience with Lean methodologies and process improvement

About UCSF

At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what’s possible for the patients we serve – a promise we share with the professionals who make up our team.

Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report – UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007399 PROJECT POLICY ANL 4

Job Category

Clinical Systems / IT Professionals, Professional and Managerial, Project Management

Bargaining Unit

99 – Policy-Covered (No Bargaining Unit)

Location

Flexible (combination of onsite and remote work), Hybrid, Oakland, CA, San Francisco, CA, Walnut Creek, CA

Additional Shift Details

M-F