Project Manager, Philanthropy

Location:   San Francisco and
Washington DC

Location type:  Hybrid (SF), Remote
(DC)

Reporting to:  Senior Philanthropy
Advisor

Annual salary:  $110K – $120K USD

Contract type: Permanent

Working hours: Full-time

Candidate level: Experienced non manager

Background

Climate Lead is a unique
organization dedicated to mobilizing philanthropic resources to
combat climate change. Climate Lead acts as a guide for
philanthropists on a diverse array of climate-focused initiatives,
connecting donors with projects ranging from early-stage ideas to
proven opportunities ready for scale. Through tailored support and
connections to peers, experts, and leading funders, CIimate Lead
empowers donors to make informed decisions and collaborate
effectively, ultimately accelerating the transition to a more
sustainable and resilient future. We are currently seeking three
Project Managers in Philanthropy, two USA based roles: one based in
San Francisco and the other in Washington DC and the third one
based in London, UK.

Purpose of role

The primary objective of these roles is to work with Senior
Philanthropy Advisors (SPAs) in guiding donors to give to climate
at scale. The ideal candidates will possess expertise in managing
multiple high-priority tasks autonomously, which are crucial for
effectively fulfilling the objectives of the Philanthropy Team.
Through collaboration with various teams such as Philanthropy,
Global Climate Strategies, Communications, and Operations, the
ideal candidates will ensure seamless coordination and delivery of
donor-related initiatives and projects. Leveraging their strong
project management capabilities, exceptional communication skills,
and dedication to environmental causes, the Project Manager,
Philanthropy will make a significant contribution to the
organization’s mission of fostering climate leadership
worldwide.

Primary responsibilities

Strategic support of primary donor portfolio
(70%)

Donor deliverables (50%)

• Project manage donor deliverables and other donor-related work
  streams as defined by strategies set by SPAs, including but not
  limited to developing and managing or leading work plans,
  timelines, and tracking status of all the moving parts to meet
  internal and external deadlines.
• Negotiate project timelines and gather input from colleagues to
  design project plans.
• Serve as a thought partner to SPAs on donor strategies.
• Liaise with members of the Global Climate Strategies,
  Communications, and Operations teams to ensure effective
  collaboration on donor deliverables and products.
• Tap the Knowledge Management System to field simple
  donor-related SPA needs (e.g., pulling final donor products by
  theme).
• Prepare high-quality, strategic briefs and support preparation
  of other donor materials (including decks, advisory materials,
  funding opportunities, etc.) for meetings with donors, ambassadors,
  volunteers, and partners.
• Responsible for detailed briefings to prepare for donor
  meetings, events etc. drawing from research and background
  information from the Senior Research Analyst.

Administration and workflow (20%)

• Summarize and take responsibility for key action items from
  internal and external meetings, distribute information to teammates
  and manage follow-up with appropriate internal and external
  staff.
• Coordinate complex external meetings with the appropriate
  administrative assistant(s) as necessary across the organization
  for the Senior Philanthropy Advisors.
• Responsible for timely Salesforce data entry and management
  including donor activities (emails, meeting notes, etc.), updating
  and maintaining giving opportunities, projections, invite lists,
  prospect lists, and monthly portfolio reviews.

Special projects that scale our donor work and advance
team goals (30%)

• Contribute to special projects as assigned including but not
  limited to project management support for Ambassadors, select
  events, proactive products, and priority big bets; building and
  maintaining the Philanthropy Team strategic playbook and cascading
  learnings in partnership with the Deputy Managing Director, and
  supporting pipeline development in key regions.

Success criteria

• Implementation of complex projects: You’re a confident project
  manager, leading and executing a portfolio of interconnected
  projects with close attention to detail across multiple
  stakeholders. This requires you to be highly organized and
  attentive to detail.
• Written and verbal communications: Your written and verbal
  communication skills are excellent, with an ability to deliver
  verbal presentations in multiple settings.
• Self-motivation: You are solutions-oriented, proactively taking
  initiative, identifying problems and opportunities across your
  assignments, and developing recommendations and acting on those
  recommendations.
• Learning mindset: You desire continuous improvement, have an
  innate sense of curiosity, are grounded by a foundation of
  self-awareness that provides space for learning and growth, and are
  highly adaptable.
• Strategic thinking: You’re a strong conceptual thinker who can
  quickly grasp and navigate a range of abstract concepts, relate
  them to one another, and translate those concepts into strategies
  and practical actions.

Experience

• Project management experience.
• Bachelor’s degree, course work in business management or
  environmental policy preferred.
• 3 to 5 years of relevant work experience (in or with
  non-profit, foundation, or other mission-focused organizations
  preferred) in a program support role.
• Fundraising experience is strongly preferred.
• Experience working in service to a broad range of clients and
  stakeholders preferred.

Qualifications

• Strong project management skills.
• Excellent writing and editing skills with proven ability to
  translate complex concepts into succinct, clear, accessible
  language for multiple audiences.
• Highly proficient in MS Word, Excel, PowerPoint, Outlook, and
  Box.
• Knowledge of Asana, Google systems (Drive and Sites) as well as
  Salesforce.
• Excellent research and analytical skills.
• Demonstrates ability to work individually, as part of a team,
  and with individuals of diverse backgrounds who are part of the
  climate change conversation.
• Ability to make decisions independently and work effectively
  and efficiently with minimal supervision.
• Ability to prioritize, multi-task, and work under pressure in a
  high-performing team is a must.
• Comfort with flexible, dynamic, and multi-cultural teams across
  global time zones.
• Passion for environmental issues.

At the Climate Leadership Initiative, we value diversity and
always treat all employees and job applicants based on merit,
qualifications, competence, and talent. We do not discriminate on
the basis of or traits historically associated with race, color,
religion, religious creed, national origin, ancestry, citizenship,
physical or mental disability, medical condition, genetic
information, marital status, sex, gender, gender identity, gender
expression, age, sexual orientation, veteran and/or military
status), domestic violence victim status, political affiliation,
and any other status protected by state or federal law.

Additional Information

For the San Francisco-based position, the contract offered is
initially of temporary duration for seven months, with the
possibility of extension or conversion to a permanent role subject
to funding.

For the Washington DC position, the role offered is
permanent.

To apply for the post

To apply for this role, please submit a copy of your CV/resume
and a cover letter outlining your interest in the role and how you
fulfil the requirements set out in the job announcement.

In addition, we request a writing sample that
demonstrates your ability to research and communicate complex
concepts in a clear, concise, and engaging manner. Any relevant
piece of writing where you have distilled complex information would
suffice. The sample should not exceed 1,500 words.

Please contact Ruth Gardner at [email protected] for any
queries you may have.

The deadline for application is Wednesday 17th April
2024

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Daryl Upsall International actively promotes equality,
diversity and inclusion. In recruiting candidates, we seek
candidates with the proven skills required; irrespective of race,
gender, religion or belief, age, disability or sexual
orientation.