Project Officer

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Overview

The Project Officer implements and coordinates activities throughout the project(s) full life cycle. All activities undertaken in alignment with the regulatory framework, standard administrative practices and operating procedures of ICMPD and within assigned work plans and budgets. S/he supports new project development, knowledge management, and resource mobilisation activities. S/he contributes to capacity development to support all stakeholders and partners in improving their capabilities.

Functional Setting

The International Centre for Migration Policy Development (ICMPD) is an international organisation that promotes innovative, comprehensive, and sustainable migration policies. Through its regional framework, the Migration Capacity Partnerships, ICMPD delivers on its strategy in the Mediterranean, positioning modernisation as one of its four core drivers. The Border Management Programme for the Maghreb region (BMP Maghreb), implemented by ICMPD, is a EU-funded regional programme in North Africa. Focusing on providing support to the strengthening of border management capacities of Maghreb countries, the programme targets national border agencies of Maghreb countries to provide support to strategic development, purchase and maintenance of priority equipment, capacity development of necessary standards and procedures at national level, in line with international standards and human rights and rights-based approach.

Situated in the Regional Office in Malta, the postholder will play a key role in advancing modernisation and programme’s objectives, particularly via oversight of project deliverables, ensuring timely reporting, conducting thorough monitoring and evaluation, and performing data analysis.

Key Results:

Project Cycle Implementation: In support of the Project Manager, project(s) full life cycle implementation effectively handled and coordinated, such as regular review of project(s) plans, coordination and deployment of resources and monitoring of budgets. Status of deliverables and progress on mitigation of risks regularly provided, including reports on financial and resource utilisation. Implementation underpinned by effective outreach, communication and project visibility activities as determined by the Project Manager.
Project Operations and Resource Utilisation: In line with the project(s) structure, processes and workflows created for the project team(s) to ensure the positive progress of the project(s) including effective utilisation of project funds. Continual mutual development effectively undertaken with project team members and feedback provided to each other on project work undertaken. Short-term contracts for experts, consultants and/or service providers managed and performance reviewed in accordance with their terms of reference and specifications.
Support to Stakeholder Management: A range of project-related documents systematically researched and drafted, including status updates, reports, budget overviews and discussion papers to assist the Project Manager with the flow of information to and communication with stakeholders and donors. Project events, meetings, workshops and other activities organised and coordinated in line with the project’s work plan, identifying participants and resource persons. All communication effectively undertaken with relevant stakeholders.
Project Development: In collaboration with the Project Manager, new project concepts and potential resources effectively identified and developed, based on a review of project results and recording of best practices and lessons learned.

Required Expertise:

Capability to effectively implement activities of the full project cycle in an international context.
Ability to draft and monitor work plans and budgets in line with financial regulations and administrative instruments, as well as reporting tasks.
Ability to integrate new approaches and innovations and ensure the cost-effective use of project funds.
Capability to establish good working relations with project teams and stakeholders to ensure effective coordination in the assigned area of work.
Effective communication, outreach and networking.

Position-Specific Expertise:

Advanced Excel Skills: Proficiency in data manipulation, analysis, and visualization using Excel, including the use of advanced formulas, pivot tables, and to manage and analyse project data effectively.
Monitoring and Evaluation (M&E) Expertise: Strong understanding of M&E frameworks and methodologies to assess project performance, impact, and outcomes. Ability to design and implement M&E plans, including setting up indicators, data collection methods, and analysis for continuous project improvement.
Reporting and Communication Skills: Capability to synthesize complex data and insights into clear, concise, and actionable reports for various stakeholders. Experience in drafting periodic progress reports, final reports, and presentations that meet EU reporting standards and guidelines.
Budget Management and Financial Analysis: Knowledge of budgeting principles and financial management practices relevant to EU-funded projects. Ability to prepare, manage, and monitor project budgets, ensuring compliance with financial regulations and optimizing resource allocation.
Project Management Fundamentals: Understanding of project management principles and tools, including project planning, execution, and closure. Familiarity with EU project lifecycle, regulations, and documentation requirements to ensure project deliverables are met on time and within scope.

Qualifications, Experience and Language Skills

Master’s Degree related to the area of work or equivalent.
Minimum of 3 years of experience in full project cycle implementation in the field of migration or relevant related field, at the international level.
Good organisational, drafting and communication skills.
Proficiency in (verbal/written) English, proficiency in the language of the duty station is an asset.
Proficiency in the use of standard IT tools.

Position-Specific Qualifications and Language Skills

In addition to the languages listed in the job profile (fluent English), knowledge of French and Arabic is an asset.
Good understanding of research methodologies, data collection and related fields.