Project Officer

Project Officer

Bruegel

Brussels, Belgium

Deadline for applications: Sunday 2 March 2025, 23:59 (CET)
Expected starting date: Beginning/mid-April (negotiable)
Type of contract: One-year contract (renewable) full-time – Belgium based

Bruegel is looking for a Project Officer to join the development team for an initial period of 12 months, with the possibility of conversion to a permanent position upon successful performance. The position is full-time and based in Brussels.

The Project Officer (PO) will have primary responsibility for the correct and effective implementation of externally funded projects from both public and private sources (tenders and grants), ensuring compliance with reporting criteria (financial and narrative reports). The PO will be responsible for identifying new funding opportunities, preparing and submitting proposals under the guidance of the relevant manager. S/he will also be required to liaise and maintain relationships with partners and funders.

Bruegel is a European think tank working in the field of international economics. Established in 2005, Bruegel is independent and non-doctrinal. Its mission is to improve the quality of economic policy with open and fact-based research, analysis and debate. We are committed to impartiality, openness and excellence. Bruegel’s membership includes EU Member State governments, international corporations and institutions. For more information about Bruegel, please consult: www.bruegel.org.

MAIN RESPONSIBILITIES

• Identify relevant funding opportunities from both public and private sources;
• Manage the full Project Cycle (PCM) – preparation, submission, implementation and re-porting of research projects under the guidance of the relevant manager;
• Ensure timely delivery of work to the highest standards;
• Liaise with Bruegel researchers to develop project ideas and proposals and implement project deliverables in a timely manner, including internal coordination with Bruegel researchers’ and external project partners;
• Coordinate with Bruegel’s Communication team for the dissemination of project results (e.g., publications, events, podcasts);
• Handle contractual and financial issues with the contracting authorities, partners, and experts, under the supervision of the relevant manager; check that expenses are eligible and in line with the project budget;
• Coordinate with and support Bruegel’s financial department to ensure sound budgeting as well as expenses and income recognition;
• Establish, maintain and foster good relations with internal and external stakeholders, including project partners and funding bodies;
• Maintain necessary records, files, reports, databases (e.g. Airtable, SalesForce), and resource materials used by the Development team and other Bruegel teams;
• Contribute to the team’s work in developing Bruegel’s funding strategy and identifying new funding opportunities.

BACKGROUND AND COMPETENCES

• Master’s degree in economics, business; political sciences; international affairs or related fields;
• Track record in fundraising in the non-profit sector, preferably in the Brussels environment and/or in Europe (minimum 2 years of working experience, ideally more);
• Deep understanding and knowledge of European funding landscape, including experience in managing and drafting compelling Horizon Europe project proposals (technical and financial parts);
• Track-record in managing projects and implementing the agreed delivery plans (minimum 2 years of working experience, ideally more);
• Knowledge of European funding programmes and tendering; knowledge of the European Framework Programme for Research (Horizon Europe) application process, contractual and financial rules. Experience of drafting Horizon project proposals is an asset;
• Ability to manage tight deadlines and a large portfolio of funding opportunities and projects;
• Superior organisation and planning skills, including decision-making, problem-solving, project management and risk assessment;
• Excellent communication, writing and proofreading skills in English (drafting proposals, reports, emails, briefs);
• Proficiency in Excel, familiarity with other PM tools is an asset;
• Strong attention to detail;
• Interpersonal and communication skills in a multicultural context;
• Understanding of economic topics/terminology is an asset;
• Discretion in dealing with confidential matters;
• Team player with a positive and collaborative attitude.

APPLICATION PROCEDURE

Interviews will take place from 24 March 2025 onwards.

To apply, please submit your application to recruitment@bruegel.org with the subject line: “Project Officer 2025_Applicant’s name”. Your application must be submitted by Sunday 2 March 2025.

The email must contain: CV, Cover Letter, in one single PDF document (merged).

Applications with missing documents and/or that do not meet the above-mentioned requirements will NOT be considered.

Because of the high number of applications we usually receive we are unfortunately unable to reply to all applicants. Only shortlisted applicants will be contacted within a few weeks.

Bruegel is committed to ensuring equal opportunities and treatment for all by providing that no job applicant receives less favourable treatment on the grounds of race, colour, nationality, religion, ethnic or national origins, gender, marital status, caring responsibilities, sexual orientation, disability or chronic illness.