OVERVIEW

Post Number : ED/PA 236

Grade : P-3

Parent Sector : Education Sector (ED)

Duty Station: Paris

Job Family: Education

Type of contract : Project Appointment

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 18-MAR-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Duration of contract: 1 year with the possibility of extension subject to availability of funds and satisfactory performance

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Assistant Director-General, Education (ADG/ED), guidance from the Director of the Division for Peace and Sustainable Development, and direct supervision of the Chief of Section for Health and Education (ai.), the incumbent is responsible for ensuring effective workplanning, budgeting and monitoring across the global programme, for narrative and financial reporting, human resources planning and contract management, and for supporting donor relations and resource mobilisation including responsibility for elements of UNESCO’s work as a cosponsor in the UNAIDS Joint Programme.

Guided by the UNESCO Strategy on Education for Health and Well-being, the postholder will be responsible for cross-cutting programming planning, monitoring and resource mobilisation. Other tasks as may be assigned by the Chief of the Section and the Director of the Division, including preparation of regular reports, briefings and other information materials as may be necessary. More specifically, the incumbent will:

Long Description

1. Strategic planning and coordination:
a. Support implementation of the Strategy on Education for Health and Well-being, at global, regional and country levels.
b. Lead on workplanning and budgeting for the Section across all extra-budgetary and core funds, in collaboration with programme staff to ensure coherence of activities and availability of budgets. Support development and review of results assessment frameworks.
c. Establish and monitor workplans for all core and extra-budgetary programmes in Core Planner in collaboration with AO, BFM and BSP.
d. Prepare monthly budget monitoring updates for health education projects, including those implemented through the Special Account on Education for Health and Well-being, the UNAIDS Joint Programme. Liaise with project officers at Headquarters (HQ)and regional offices to flag instances of low implementation and identify solutions. Support the budget management of “Our Rights, Our Lives, Our Future” programme in Africa.
e. Provide guidance and backstopping to colleagues in the Section and the Field for programme implementation and monitoring, anticipating key issues and identifying creative and practical solutions, in collaboration with Education Executive Office and corporate services where appropriate.

2. Narrative and financial reporting:
a. Work with section colleagues to prepare bi-annual reports on progress, and support regional advisors and country officers, to ensure the timely submission of Core Planner reporting every six months (July/January) and to draft or consolidate contributions for the EX/4 report to the UNESCO Executive Board.
b. Lead on coordination, finalization and submission of narrative and financial reporting to donors for programmes managed by HQ (Sweden, Norway, France, Irish Aid, UNAIDS, etc.). Coordinate input from project officers and monitoring specialists for programmatic inputs and quantitative results for results assessment framework.
c. Liaise with Administrative Officers, Bureau of Financial Management, and Bureau for Strategic Planning for financial management and reporting, ensuring alignment with organisation’s requirements.
d. Lead on preparation of annual review meeting with donors (agenda, logistics, preparation of summary slides and speaking points).
e. Synthesize information on health education activities for input into briefings, reports, and presentations

3. Donor relations and Resource mobilization:
a. Support the development of project proposals for bilateral, multilateral, private sector and civil society partners.
b. Provide programmatic and budgetary input for extrabudgetary proposals, including supporting the preparation of results-based budgets and budgets by category of expenditure.
c. Support HQ and regional teams to follow UNESCO’s approved extrabudgetary process including identifying appropriate funding modalities, requesting approval for workplans and budgets through Core Planner and B4U tools, and liaising with AOs, BSP, BFM and Legal Affairs as appropriate.

d. Facilitate smooth communications with donors and partners.

Long Description

4. Human Resources planning and Contract management:
a. Ensure quarterly monitoring of staff cost expenditure and support Chief of Section with planning for human resources to ensure effective programme delivery.
b. Support the management of human resources at HQ and in the field, including budgeting, monitoring costs and liaising with the appropriate services for the renewal of global, regional and country-level staff contracts and new recruitments.
c. Support colleagues to identify appropriate contractual modalities, procurement processes and funding sources as required.

5. Focal Point for UNESCO’s role as cosponsor in UNAIDS Joint Programme:
a. Coordinate UNESCO engagement in the UNAIDS Unified Budget, Results and Accountability Framework (UBRAF) in close consultation with the UNESCO Global Coordinator, including providing budget analysis, drafting criteria for the work programming process, and delivering ‘real-time’ analysis of overall UNESCO regional, Sector and activity breakdowns.
b. Lead on preparation of UNESCO’s inputs / briefings, and review of key documents by Secretariat or cosponsors, for all UNAIDS meetings including the Programme Coordinating Board, the Committee of Cosponsoring Organisations and Global Coordinator / Focal point meetings.
c. Facilitate the smooth flow of information and good relationships among the Cosponsors, the Secretariat and UNESCO.

6. Contribute to other tasks including the development and monitoring of the section’s work in line with the UNESCO strategy on education for health and wellbeing.

COMPETENCIES (Core / Managerial)

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REQUIRED QUALIFICATIONS

Education

• Advanced university degree (Masters or equivalent) in education, public policies, international studies, social sciences, or related field.

Professional Experience

• At least 4 years of relevant professional experience in programme management or coordination, which preferably includes two years at the regional/international level.
• Experience in fundraising and donor relations’.

Skills and Competencies

• Excellent planning and coordination skills;
• Ability to draw project budgets, follow up expenditures and produce financial reports for project follow up purposes;
• Ability to work effectively under pressure, prioritize and manage multiple and complex tasks within tight deadlines;
• Strong strategic, analytical and problem-solving skills, and strong drafting skills;
• Demonstrated skills in budget development and monitoring;
• Ability to work autonomously and build strong working relationships with a range of colleagues, in a multicultural environment;
• Strong interpersonal skills, discretion, integrity and tact;
• Good IT skills.

Languages

• Excellent knowledge of English.

DESIRABLE QUALIFICATIONS

Professional Experience

• Experience with UNESCO systems, including SAP and SISTER and/or Core Planner.
• Experience managing large donor-funded programmes and grants.

Skills and Competencies

• Knowledge of UNESCO’s extrabudgetary processes

Languages

• Good knowledge of French.

BENEFITS AND ENTITLEMENTS

SELECTION AND RECRUITMENT PROCESS

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