Project Officer (Monitoring and Reporting) (P2) Juba, South Sudan

Position Title: Project Officer (Monitoring and Reporting)

Duty Station: Juba, South Sudan

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, 9 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 19 February 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM in South Sudan has a broad range of programming centred around three broad areas: humanitarian coordination and support; humanitarian response and resilience; and peacebuilding, transition, and development. Humanitarian coordination and support includes leading/co-leading the Camp Coordination and Camp Management (CCCM), Shelter and Non-Food Items (NFI) Clusters, Displacement Tracking Matrix (DTM), Water, Sanitation and Hygiene (WASH) and management of WASH and Shelter and NFI core-pipelines, humanitarian hubs and common transport services. Humanitarian response and resilience includes CCCM, WASH, Shelter & NFI, health, protection, gender equality and inclusion, mental health and psychosocial support and the management of a Rapid Response Fund. Under peacebuilding, transition and development, IOM South Sudan Country Office (CO) implements programming on housing, land and property issues, transition and recovery, transhumance conflict prevention, community-based violence reduction, community development and migration management.

Under the overall supervision of the Emergency Response Coordinator and the direct supervision of the Shelter/NFI Cluster and Pipeline Coordinator, the Project Officer (Monitoring and Reporting) will be responsible and accountable for implementing Monitoring, Reporting and Information Management activities for the Pipeline projects of the IOM South Sudan CO.

In particular, the Project Officer (Monitoring and Reporting) will be responsible for contributing to the design and supervision of Core Pipeline tracking systems, Core Pipeline programme monitoring, donor reporting, consolidating lessons learnt and best practices, disseminating evidence of program achievements, and recommending corrective actions when necessary as well as supporting the development of Core Pipeline project proposals, development and implementation of Core Pipeline monitoring and evaluation tools.

Core Functions / Responsibilities:

1. Develop and implement overall tracking systems for Core Pipeline projects (objectives, outputs, indicators, field monitoring plans and quality assurance processes).
2. Design and develop Core Pipeline monitoring and reporting methodologies and tools for Post Distribution Monitoring (PDM), quarterly and annual monitoring and reporting, questionnaires of household (HH) survey, Focus Group Discussion (FGD), Key Informant Interviews (KII), market assessment etc. Facilitate the integration and inclusion of IASC’s cross cutting issues (e.g., PSEA, Gender, Protection, Disability, Gender Based Violence (GBV) risk mitigation, Environment) in the methodologies and developed tools, and in all key information products.
3. Prepare training modules, organize and conduct training for field staff (including enumerators) and/or Cluster’s partners on PDM tools and methodologies, checking that gender equality and protection is included in the training resources.
4. Undertake regular field monitoring and evaluation visits with field staff and in coordination with partners and Programme Support Unit (PSU) to check the technical compliance and timely execution of projects vis-à-vis approved plans and targets.
5. Ensure timely collection of pipeline distribution reports from all partners, checking the relevance, and consult Pipeline Coordinator for any deviation found in the reports versus the pipeline request and ensure pipeline tracking is updated based on the reports received.
6. Draft, review and produce reports and relevant surveys such as the PDMs, Pipeline survey performance, and other surveys and reports related to Pipeline projects.
7. Contribute with technical inputs to the development of new project proposals, budgets, development of logical frameworks and timely donor reports (monthly, quarterly, and annual) in compliance with key programme indicators and objectives.
8. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Social Sciences, Disaster Management, International Relations, Conflict Management, Human Rights, Law or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

• Prior experience working with IOM and understanding of internal structures and functions.
• Prior experience in proposal and budget development.
• Prior experience in donor reporting.

Skills

• Good interpersonal and communication skills including relationship management, influencing skills, networking;
• Flexibility, resilience and ability to deploy to deep field locations;
• Extensive knowledge of Monitoring and Evaluation, post distribution monitoring in operations and emergency context;
• Knowledge in Information Management; and,
• With advanced knowledge of Microsoft Office and design programmes.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

  Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.