Project Officer (UNCP) (P2) Abyei, South Sudan

Position Title: Project Officer (UNCP)

Duty Station: Abyei, South Sudan

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 10 June 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Fiji; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM in South Sudan is responsible for the management for co-location of humanitarian actors (UN Common Premises) within the United Nations Interim Security Force for Abyei (UNISFA) based in Abyei town, Abyei Administrative Area.

Under the overall supervision of the Head of Operations, the direct supervision of the Head of Sub-Offices (HoSO) and in close coordination with the Head of Procurement and Logistics Unit, the Project Officer will be responsible for managing the UN Common Premises (UNCP) in Abyei according to the Memorandum of Understanding (MoU) signed between IOM and the resident agencies, ensuring support to residents, liaising with resident agencies representatives operating in Abyei, in dedicated UNCP committee meetings.

The Project Officer will also be responsible for managing daily operations of UNCP to ensure the provision of clean, safe and comfortable accommodations in line with UN standards and within the UNCP approved annual budget.

Core Functions / Responsibilities:

1. Coordinate, implement and track the awarding of Memorandum of Understanding (MoUs) for long-term UNCP residents.
2. Manage UNCP front desk by providing oversight of booking systems and the application of procedures, supporting guests and communicating to residents/guests on UNCP rules and Standard Operating Procedures (SOPs).
3. Evaluate partner agencies (residents) needs in UNCP and the development of facilities, and draft proposals to meet these needs/developments.
4. Participate in coordination and operational meetings to discuss challenges, needs and routine operational matters, and communicate key discussions and recommendations to relevant senior management in Juba and the Sub-Office.
5. Contribute to the management of UNCP resources in an efficient manner by updating funding and expenditure spreadsheets, tracking resource utilization, making recommendations on spending plans and drafting quarterly procurement plans for UNCP in close coordination with Resources Management Officer (RMO) and HoSO.
6. Supervise and monitor UNCP contractor’s work to agreed specifications in close coordination with Procurement and Logistics Unit, RMO and HoSO. Check that progress and other reports are submitted in a timely manner.
7. Monitor the work of facility maintenance staff and other skilled/unskilled daily laborers; provide basic training as required and recommend additional performance improvements.
8. Monitor UNCP’s functioning and facilities, as well as its operational state all the time, coordinating repairs, maintenance, and installation of infrastructure in close coordination with HoSO.
9. Draft proposals for additional requests for space and assist in technical coordination of site and facility development by checking that best practices for site planning within UNCP are implemented.
10. Liaise closely with IOM Office of Staff Security and implement access control and fire/other hazard safety plans inside UNCP; monitor the availability of adequate resources at UNCP in case of any such emergency.
11. Draft monthly situation/occupancy reports, cost recovery, and other necessary periodic reports. Facilitate the timely submission of reports to all concerned.
12. Plan and coordinate essential central services, manage the storage and stocks of consumables, equipment, and tools ensuring consumptions are properly monitored, maintenance records are properly archived, and UNCP assets are properly kept and tracked.
13. Manage UNCP rub hall/storage units and support partner agencies in UNCP common rub hall/warehouse management.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Hospitality Management, Electric/Civil Engineering, International Relations, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant experience.

Experience

• Relevant experience in project implementation in post conflict or transitional situations; experience working for a UN agency, International Organizations or NGOs is preferred;
• Previous related experience in South Sudan field operations is an advantage;
• Project implementation and supervision experience at the field level required;
• Management of humanitarian premises/hubs in emergency complex operations; and,
• Experience in inter-agency coordination and counterparts is an advantage.

Skills

• Excellent writing and communication skills in English; and,
• Good level of computer literacy, including database applications.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French, Spanish and/or local language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.