Project Officer – WELD Peace Project (INT10172)

for Oxfam Pilipinas

Philippine Nationals Only

Oxfam is a global movement of people working together to end the injustice of poverty.

Job Purpose

To support the delivery of the Women Empowerment for Leadership and Development and Peace in the Bangsamoro (WELD Peace) Project Phase 3 under the Gender Justice (GJ) Portfolio of Oxfam Pilipinas based on agreed deliverables with donors and partners from civil society, private sectors, local government units and related agencies; provide support to the Gender Justice Project Manager in managing all relations, deliverables, activities and communications across the entire project life cycle.

The objective of the WELD Peace Project Phase 3 is to support the improvement of conditions for peace and stability by strengthening the rights claiming of women and other vulnerable groups towards inclusive, gender responsive and accountable governance in the Bangsamoro.

What we are looking for:  SKILLS, EXPERIENCE, KNOWLEDGE, ATTRIBUTES AND VALUES:

Essential

• At least five (5) years of relevant experience in advocacy, campaigns, influencing work, and network building with Women Rights Organization, community-based interventions supporting gender and development, gender justice, and women, peace and security (WPS) related projects and programs.
• Demonstrated competencies in project management cycle, especially in areas of planning, implementation, monitoring, learning, financial management of budgets, and donor report-writing.
• Experience in basic grants management and donor compliance.
• Experience of and ability to build, sustain, and manage strong partnerships and work collaboratively with a wide variety of organizations in different geographic areas including government agencies, CSOs, NGOs, and private sector institutions.
• Strong interpersonal skills and ability to work in multicultural settings and with community groups of varying backgrounds, developed capacity for tact, diplomacy and negotiation.
• Organized, with good attention to detail and developed ability to prioritize tasks to meet tight deadlines and organize work in a complex institutional setting.
• Proficiency in designing and managing project meetings, activities, and workshops such as designing, documenting, and facilitating programs and processes.
• Excellent communication skills with fluency in written and verbal communication (i.e. English and Filipino).
• Proficiency in using basic MS office applications (Word, Excel, Access and PowerPoint).
• Good people management skills with a good understanding of team development.

Desirable

• Knowledge in Do-No-Harm principles and conflict sensitivity;
• Demonstrated experience and knowledge on gender and development and women, peace and security;
• Proficiency in designing, facilitating and documenting meetings;
• Proficiency in People Soft tools for project management; and
• Experience in basic capacity development initiatives across partner organizations.

Key Attributes

• • Ability to demonstrate collective leadership, program management, sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.

  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming and diversity for all aspects of development work.

  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organizational Values:

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions

• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen

• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

KEY RESPONSIBILITIES:

The Project Officer will closely collaborate with the Gender Justice Project Manager and WELD Peace MELSA officer in carrying out the following responsibilities:

Project Delivery:

• Directly responsible for the supervision, monitoring, quality delivery and accompaniment of the partners in the WELD Peace Project management cycle. This involves monitoring and accompaniment of partners work – review of partner reports, partnership conversations/meetings and field visits.
• Reports to the Gender Justice Project Manager the progress of the project in a timely manner any delays or deviations from the agreed work plan in the donor contract and collaborating early to identify potential delays, challenges or capacity gaps and coordinating with colleagues to address and rectify.
• Closely works with partners to comply with all organizational and donor requirements, participate in consolidation of narrative and financial reports, and collaborates with relevant colleagues for program quality to ensure timely submission of high-quality reporting that complies with donor requirements.
• Collaborates with finance officers to monitor and ensure that project expenditure is in line with project budget/forecast, and that transactions and documentation comply with Oxfam policy, procedures and minimum standards. Review budget vs actual spending of partners on monthly basis, follow-up submission of financial reports and inform the Gender Justice Project Manager of any issues and concern including variances and suggestions for remedial action as necessary and in a timely way.
• Ensures that proper finance, administration and logistics systems and procedures are done in accordance with Oxfam and the donor’s policies by the partners and the project. Where partners need support to develop the capacities in the foregoing, develop and manage the implementation of a plan, in collaboration with finance and logistics teams.
• Work with MELSA Officer and partner MELSA focal to establish a database and repository system of project documentation and communication ensuring safe data management and sharing of information.
• Participates and co-organizes with the Gender Justice Project Manager the Project Management Team (PMT) and the BARMM Partnership Coordination Group (PCG) and see through the implementation of agreed action points of the Project Coordination Team and Project Steering Committee.
• Coordinates with the Policy, Advocacy and Communications (PAC) team towards communication strategies and activities of the project to be in line with Oxfam’s procedures and ensure that policy pronouncements and advocacy actions are in line with strategic program work in country.
• Assists and supports the MELSA focal and Safeguarding Focal Points in ensuring effective operationalization of the project’s complaints and feedback system (CFS), in line with Oxfam Pilipinas framework, standards and with project design and contractual requirements.
• Works with the Gender Justice Project Manager and Portfolio Manager in implementing the Portfolio’s workplan and ToC relative to the Project.

Partnership Management

• Works collaboratively to solve any partnership-related concerns or challenges within and among WELD Peace project partnership, seeking to resolve them in a mutually beneficial and amicable way that seeks to empower and escalates concerns or challenges to his/her line manager as appropriate.
• Set up effective partner meetings to review progress and plan accordingly.
• Ensure partner learnings are documented and shared between partners and with other Oxfam teams.
• Support and sustain strong organizational relationships with partner organizations within the Gender Justice portfolio, coordinating and monitoring all activities and communications to ensure that they reflect the spirit and intent of the country programme’s Strategic Partnership Model.
• Support the preparation of any relevant amendment to the Project Partnership Agreement (PPA) during project implementation as agreed with during learning reviews, partnership conversations and project management meetings.
• Facilitates and supports partner organizations to engage the country programmes in incubating and developing new concepts and projects, and innovative and fresh ideas to programming, providing access to available technical expertise and resources both internally and externally as required.
• Provides and ensures open access to both him/herself and the wider Oxfam team, promoting continuous dialogue and ongoing feedback from partner organizations within his/her portfolio.

Other

• Perform priority organizational tasks related to his/her competencies, as may be assigned from time to time.
• Actively participates and support the implementation and tracking of the Gender Justice Portfolio workplan and ToC.
• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
• Contribute positively to other cross-functional teams as appointed

Contract Length: Fixed Term (February 1, 2024 until December 31, 2025)

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.