Project Operations Coordinator

NCAT advances practices in sustainable agriculture and clean energy, reducing poverty, so both people and the environment can flourish.

We envision vibrant, economically strong communities that provide all people with healthy food and clean energy, soil, and water. We share knowledge, build skills, craft practical solutions, and cultivate networks through workshops and convenings, an online resource hub, and multimedia communications.

We are known for providing trusted, human-centered technical assistance in agriculture and energy.  

We are a national organization that operates locally, with deep ties to the communities and regions we serve. We serve farmers, ranchers, agriculture and energy professionals, people who cultivate local food systems, and those with energy access needs.  

The National Center for Appropriate Technology (NCAT) is seeking a full Time, Hourly, Project Operations Coordinator who will be on a team of a multi-year project focused on wool producers in  California, Colorado, Idaho, Montana, Nevada, New York, South Dakota, Utah, and Wyoming to strengthen their market access by providing operational support related to contract management, managing incentive payments, developing and tracking project benchmarks and deliverables, and donor report preparation.

This position is tied to a grant-funded project that is scheduled to conclude March 2028.

This is a remote position. Applicants are required to live in one of the following states: Colorado, Idaho, Montana, South Dakota, Utah, or Wyoming. Relocation support is not provided.

QUALIFICATIONS: Bachelor’s degree in business administration, non-profit management, or a related field; experience in project coordination, grant administration, or program management is a plus.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Commitment to and passion for the NCAT mission.
• Strong interest and knowledge of mission-driven or nonprofit organizations.
• Experience in project and/or grant management.
• Proficiency in data management, tracking progress, and ensuring project completion.
• Ability to develop and implement clear procedures and processes.
• Working knowledge of computer systems and related software applications.
• Highly self-motivated with strong organizational skills.
• Collaborative team player with excellent interpersonal skills.
• Experience drafting contract deliverables, monitoring compliance, and managing renewal schedules.
• Experience in the agriculture sector is a plus.

RESPONSIBILITIES:

• Promote and support NCAT’s mission
• Collect and review documentation for producer incentive payments, confirming eligibility and calculating payment amounts based on program criteria.
• Collaborate with finance and accounting teams to ensure accurate and timely disbursement of incentive payments.
• Monitor progress toward project benchmarks and milestones, updating tracking systems regularly with status information.
• Assist with upkeep and management of project data management platform.
• Identify potential delays or risks in project timelines and proactively communicate them to project leadership.
• Assist in preparing and compiling data for quarterly reports, including narrative summaries and financial updates for stakeholders.
• Maintain well-organized files for reports, contracts, and supporting documentation to ensure compliance and accessibility.
• Schedule, coordinate, and facilitate project meetings, prepare materials, and maintain accurate records of discussions and action items.
• Serve as a liaison between project staff, finance teams, and external partners to support effective communication and collaboration.
• Provide comprehensive administrative and coordination support to project managers and directors in advancing project goals.

SALARY AND BENEFITS: $23.00 to $26.00 hourly, depending on location, qualifications, and experience. Excellent benefits include a flexible schedule, paid vacation, sick leave, and holidays, health, dental, vision, life, and disability insurance, a cafeteria, and a 401(k) plan.

APPLICATION PROCESS:

Applications will be accepted until a suitable candidate can be identified. Early applications are encouraged. Applicants are encouraged to visit ncat.org. All interested applicants must apply by submitting a current resume and cover letter that highlights relevant skills and experience aligned with the listed qualifications.

To apply, please visit the following link:  https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=5a299c8c-b33e-4360-b8a4-a4c97dffbd2d&ccId=19000101_000001&type=JS&lang=en_US

Questions about the application process can be directed to:

Cassie Lindau, Human Resources Manager

Cassiel@NCAT.org

(406) 494-8644

 NCAT is an equal opportunity employer. We are committed to building a diverse, inclusive, and equitable workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by law.