Project-Program Support Assistant

Introduction

The position is located in Tbilisi, Georgia, being part of the ILO Decent Work Technical Support Team/Country Office for Central and Eastern Europe (DWT/CO-Budapest). DWT/CO-Budapest provides technical support and guidance related to the ILO agenda in 19 countries of Central and Eastern Europe .

An RBSA-funded intervention entitled Supporting the formalization of workers and enterprises through an integrated and gender-responsive national strategy has been approved. It contributes to enhance Georgia’s capacity to foster the transition to formality through the design and implementation of a National Integrated and Gender-responsive Formalization Strategy (NFS) and the establishment of a Coordination Mechanism to facilitate the integration and coherence of policy interventions across national and local levels.

This position’s purpose is to support the implementation of the RBSA-funded intervention in the country in close coordination with the relevant institutions and the social partners. 

Reporting lines:

• The Project/Programme Support Assistant reports directly to the National Project Coordinator and works in coordination with the colleagues of the DWT/CO-Budapest. The ILO National Coordinator (NC) for Georgia acts as second-level supervisor. Cooperation and close coordination with the relevant ILO colleagues from programme and finance units in DWT/CO-Budapest will be required.

Description of Duties

• Draft standard correspondence, type and format a variety of documents related to project activities (correspondence, reports, technical documents, presentations, etc.) in conformity with the ILO requirements and using appropriate software.
• Provide a range of support services in the areas of general.  office management, administrative and logistic support for meetings, seminars and/or workshops organized under the project/programme.
• Update information on project website and databases. Reply to queries and emails for information.
• Maintain files, databases and official records related to project activities. Search and select relevant information and records for officials upon request.
• Liaise/Request services from other work units inside or outside the office for completion of tasks.
• Process all administrative arrangements for official travel, including travel authorizations, visas and other required clearances.
• Assist in calculating cost estimates and compile documents and materials for missions for colleagues, resource persons and participants of meetings, seminars and project-related activities.
• Compile routine financial data and information for project-related activities. Enter data to classify and code transactions.
• Prepare and process transactions in IRIS including contracts, travel requests, purchase orders, purchase requisitions and external payment authorisations.
• Arrange payments of resource persons, such as daily subsistence allowance. Draft payment-related correspondence, ensure follow-up and maintain records.
• Perform other relevant duties as assigned.

Required qualifications

Education

• Completion of secondary school education.

Experience

• At least four years’ experience in general office management and clerical support work. Familiarity with United Nations’ administrative and financial procedures would be an advantage.

Languages

• Excellent knowledge of English and Georgian.

Source: https://jobs.ilo.org/job/Tbilisi-Project-Program-Support-Assistant-G4/1106250001/