Project Support Assistant

The incumbent will report directly to the Project Manager and work in coordination with the ILO Decent Work Technical Support Team and Country Office for Central and Eastern Europe in Budapest (DWT/CO-Budapest), with the ILO National Coordinator in Bosnia and Herzegovina based in Sarajevo as higher-level chief. 

Description of Duties:

• Draft standard correspondence, type and format a variety of documents related to project activities (correspondence, reports, technical documents, presentations, etc.) in conformity with the ILO requirements and using appropriate software.
• Liaise with the Office’s suppliers and project partners, donors and other parties directly or indirectly involved in the project implementation (including both written and verbal communication).
• General office management, administrative and logistic support for meetings, seminars and/or workshops organized under the project.
• Update information on the project website and databases. Reply to queries and emails for information.
• Maintain files, databases and official records related to project activities. Search and select relevant information and records for officials upon request.
• Liaise/Request services from other work units inside or outside the office for completion of tasks.
• Process all administrative arrangements for official travel, including travel authorizations, visas and other required clearances.
• Assist in calculating cost estimates and compile documents and materials for missions for colleagues, resource persons and participants of meetings, seminars and project-related activities.
• Compile routine financial data and information for project-related activities. Enter data to classify and code transactions.
• Prepare and process transactions including contracts, travel requests, purchase orders, purchase requisitions and external payment authorisations.
• Arrange payments of resource persons, such as daily subsistence allowance. Draft payment-related correspondence, ensure follow-up and maintain records.
• Perform other relevant duties as assigned.

Required qualifications:

Education:

• Completion of secondary school education.

Experience:

• At least three years’ experience in general office management and clerical support work.

Languages:

• Excellent knowledge of English and of the working language of the duty station (Bosnian/Croatian/Serbian).

Source: https://jobs.ilo.org/job/Sarajevo-Project-Support-Assistant-G4-(DC)/1170435101/