Project Support Assistant

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Description

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• This position holds key responsibility for customer services in Better Factories Cambodia, he/she is expected to provide high quality of client service to BFC’s stakeholders and delivering general administrative support. The incumbent also contributes to the implementation of other BFC related activities.

• Draft standard correspondence, type and format a variety of documents related to project activities (correspondence, reports, technical documents, presentations, etc.) in conformity with the ILO requirements and using appropriate software.
• General office management, administrative and logistic support for meetings, seminars and/or workshops organized under the project/programme. Welcome visitors and direct them accordingly to existing protocols.
• Update information on the project website and databases. Reply to queries and emails for information.
• Maintain files, databases and official records related to project activities. Search and select relevant information and records for officials upon request.
• Liaise/Request services from other work units inside or outside the office for completion of tasks.
• Process all administrative arrangements for official travel, including travel authorizations, visas and other required clearances.
• Assist in calculating cost estimates and compile documents and materials for missions for colleagues, resource persons and participants of meetings, seminars and project-related activities.
• Compile routine financial data and information for project-related activities. Enter data to classify and code transactions. 
• Prepare and process transactions in IRIS including contracts, travel requests, purchase orders, purchase requisitions and external payment authorisations.
• Arrange payments of resource persons, such as daily subsistence allowance. Draft payment-related correspondence, ensure follow-up and maintain records.
• Provide clerical support and guidance to all ILO Cambodia staff on leave, and record leave in IRIS  
• Coordinate with drivers, and car rental company to follow with assessment and advisory schedule to visit factories located in Phnom Penh and provinces.
• Perform other relevant duties as assigned.

• Completion of secondary school education, or preferably university course in a related field.

• At least three years of general clerical work experience, preferably with an international organization.

• Excellent knowledge of English and Khmer language.

Source: https://jobs.ilo.org/job/Phnom-Penh-Project-Support-Assistant-G4/1018918701/

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