Project Support Officer

Position Title: Project Support Officer

Reports To: Project Manager

Location: Ninawa with frequent travel to Kirkuk 

Closing of Application Date: May 19th, 2023

 

 

About Heartland Alliance International

Heartland Alliance International’s (HAI) mission is to secure the rights and well-being of marginalized people and communities. HAI envisions a world in which those whose rights have been violated are safe and empowered to actively engage in their communities and be at the forefront of social change.  In Iraq, HAI provides holistic services focusing on psychosocial support, legal aid, violence prevention, livelihoods strengthening, and social cohesion to diverse vulnerable populations.

 

Position Summary

In partnership with UNICEF, Heartland Alliance International in implementing a 6-months project, under the title: “Access to quality child protection and Socioeconomic reintegration services for conflict-affected children, adolescents and their families”. This project is providing case management, psychosocial support and access to justice services for children affected by conflict and their families, community deluge, capacity building and coordination with government stakeholders, and strengthening the children and adolescent’s economic situation through socioeconomic reintegration services.

The Project Officer will be directly working under the project manager’s supervision, provides proficient and advanced Operation and administration support to the program activities and team members, Responsible for coordinating Operation Support including but not limited to procurement, Fleet Management, Asset Management, Logistics and office Administration. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below.

 

Essential Duties and Responsibilities

Procurement:

·       Work with Procurement department on generating PRs according to the requirements of office and program as requested.

·       Working on finding vendors for the required services and goods for the needs of Ninawa office.

·       Performing collecting quotations from vendors

·       Managing quotation analyses through committees according to HAI procurement procedure.

·       Maintaining Contracts of Ninawa office and tracking them.

·       Support Procurement Department in term of preparation of BAS and PO.

Logistics:

·       Supervising logistics works in Ninawa office

·       Overseeing logistics staff in prepares materials and meeting space for new employee orientation and other department-sponsored events as assigned in Ninawa Office.

·       Supervise logistics team in supporting all programs in booking venues, accommodation’s and transportation’s for staff and participants of HAI activities.

·       Acting as focal point for Security in Ninawa office in cooperation with Country Security team.

·       Acting as fleet coordinator in cooperation with other Operation team.

Administration:

·       Have a direct contact with Security Coordinator to enforce the security measures in Ninawa office.

·       Updating contact list for HAI- Iraq staff on regular basis.

·       Assists in maintaining data integrity through audit trails and other checks

·       Examines employee files to answer routine inquiries and provide information to Managers and other authorized persons [in accord with applicable department guidelines] to meet service needs and facilitate employee administration.

·       Have supervision, managerial skills, and ability to enforce all the organizations rules and regulations.

·       Performs daily administrative routine duties as assigned by the Director of Administration

·       Drafting and documenting official correspondence with employees, candidates, and others.

·       Maintains records of staff attendance and leave balances in accordance with HAI Iraq National Employee Handbook.

·       Key focal point with local authorities to facilitate HAI mission and permit access and residency to HAI staff and projects, such us representing the office with department of NGOs, and others if required.

·       Maintain the lease contracts of Ninawa office.

·       Receive delegations and HAI senior staff if needed from the check points.

·       Provide proper assessments and quotation for venues, hotel and any logistic requirement in a transparence and integrity manner.

·       Request monthly advance payment and manage the reconciliations of any administrations expenses in cooperation with the logistic assistance.

·       Assist finance department temporary to hold the cash at Ninawa office and manage the monthly distribution of staff salaries and distributing per dim to beneficiaries and HAI staff.

·       Acting as focal point for Assent Management with cooperation with Country Assent controller.

·       Any other duties as may be assigned by line manager/head of technical unit.

 

 

Languages

 

English Proficiency Level Required: Intermediate

Arabic Proficiency Level Required: Advanced

Please send your CV through the link below:

https://heartlandalliance.bamboohr.com/careers/1079

 

 Only shortlisted candidates will be contacted. If you do not hear back from us within 2 weeks, please consider your application unsuccessful.

 

 

Heartland Alliance makes all hiring and employment decisions without regard to race, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, physical or mental disability, sexual orientation, sexual identity, immigrant status, political affiliation or belief, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, or HIV infection, in accord with the Organization’s AIDS Policy Statement of September, 1987. Individuals with disabilities requiring accommodation should contact the Human Resources and Administration Office at (312) 660-1431