Projects & Finance Administrator

RSPB Cymru is recruiting a Projects & Finance Administrator to support the various projects
with essential administrative tasks. You will work with project managers, executives,
landowners and stakeholders in key project areas. In addition to this, the role will be a key
support to all of Wales by supporting folks with various financial queries and processes. 

The ideal candidate will be someone with previous experience working on a project or an
administrative, financial or managerial background. You will be working remotely with some
travel needed to meet the organisation’s needs, but at the RSPB, we offer a flexible approach
to work, and those in the post will be required to manage their work plan efficiently. 

What’s the role about? 

You will provide comprehensive business administrative support to one or more larger teams,
sites or projects/ programmes, including the administration of financial processes, travel and
accommodation, events, and diary bookings so that staff and volunteers operate efficiently.

You will lead the overview of monthly management reports and transaction reports, highlighting
any anomalies or errors to budget holders and providing support to make transaction amendments
to ensure accurate tracking of all income and expenditures.

You’ll co-ordinate and support year end process and raise paperwork required by the Finance
Department to support accurate completion of yearly annual accounts, including grant accruals,
carry forwards and compliance within given time frames.

You will support Project Managers in setting up and establishing the budgets for Society Major
Projects and all lifetime forecasts thereafter.

You will be supporting country and/or UK-wide agri-environment payment schemes in the region,
including tracking payments, monitoring income, providing information for grant accruals,
identifying agreements that are ending and supporting any transition to new schemes as
applicable, working closely with the site and land agency teams where required.

You will establish, maintain and develop effective relationships with people at all levels on
behalf of Project Leads to ensure confidential and sensitive financial matters are handled
appropriately and professionally, for example, when dealing with salary information.

Essential skills, knowledge and experience: 

• Extensive knowledge of Microsoft Office applications (especially Outlook, Word, Excel and
  PowerPoint), plus the ability to impart this knowledge to others.
• Knowledge of document management and team collaboration tools
• Knowledge of budget management terminology and processes.
• Able to communicate effectively with a wide range of audiences, whether by phone, email or
  in person.
• Ability to read and understand complex budget information
• Experience of liaising with staff at all levels in external organisations, particularly to
  support partnership working.
• Experience of managing and reporting financial information.

Desirable skills, knowledge and experience:

• At least two A-Levels or equivalent qualifications. 
• Interest in the environment and sustainable living.
• Experience of working with volunteers
• Experience of working within a project
• Knowledge of current conservation issues and priorities.

Additional Information

This is a Fixed-Term role (12 Months). We are hoping to recruit this on a full-time
basis of 37.5 hours a week. However, we are open to adapt and be flexible for the right
candidate. The RSPB reserves the right to extend or make this role permanent without further
advertising dependent on business needs at the end of the contract term.

We are looking to conduct interviews for this position from w/c 25th March 2024. For further
information, please contact [email protected]

As part of this application process, you will be asked to provide a copy of your CV and
complete an application form, including evidence of how you meet the skills, knowledge, and
experience listed above.

We are committed to developing an inclusive and diverse RSPB, in which everyone feels
supported, valued, and able to be their full selves. To achieve our vision of creating a world
richer in nature, we need more people, and more diverse people, on nature’s side. People of
colour and disabled people are currently underrepresented across the environment, climate,
sustainability, and conservation sector. If you identify as a person of colour and/or disabled,
we are particularly interested in receiving your application. Contact us to discuss any
additional support you may need to complete your application.

The RSPB is an equal opportunities employer. This role is covered by the
Rehabilitation of Offenders Act 1974.

The RSPB is a licenced sponsor. This role is not eligible for UK Visa Sponsorship – the
successful applicant must have a pre-existing Right to Work in the UK to be offered an
employment contract.

We are actively recruiting for this role and reserve the right to close anytime.