Property and Facilities Management Specialist

The Council of Europe Development Bank (CEB), established in 1956, is a multilateral development bank with a unique social mandate from its 43 member states. The CEB finances investment in social sectors, including education, health and affordable housing, with a focus on the needs of vulnerable people. Borrowers include governments, local and regional authorities, public and private banks, non-profit organisations and others. As a multilateral bank with a triple-A credit rating, the CEB funds itself on the international capital markets. It approves projects according to strict social, environmental and governance criteria, and provides technical assistance. In addition, the CEB receives funds from donors to complement its activities.

The Corporate Services Directorate (CS) delivers client-oriented, integrated services, to optimise the work environment and enable the CEB to deliver its mandate. As a business partner, CS supports a capable workforce that is digital and connected, in an adapted and safe working environment, and with efficient travel and visa services. The Directorate comprises 4 Divisions: Facility & Travel Management Division (FTM), Corporate Responsibility & ESG Reporting, Information Technology and Human Resources.

The Facility &Travel Management Division (CS-FTM) provides an adapted, pleasant and safe working environment for each staff member to contribute to an efficient and serene work atmosphere. FTM also serves as a one-stop-shop for business travels, special residency permits and personal vehicle registrations to meet staff needs.

FTM is looking for a competent and experienced Property and Facilities Management Specialist to coordinate studies, help manage administrative and operational activities within the Division, and contribute to the implementation of projects. The Property and Facilities Management Specialist will support and report to the Head of the Facility & Travel Management Division and will work closely with colleagues in the Division and within the Bank.

KEY RESPONSIBILITIES

PROJECT MANAGEMENT
Under the supervision of the Head of FTM, contribute to and coordinate projects related to CEB’s working environment, involving internal and external stakeholders
Conduct analyses on several topics, including modern workspaces and ESG indicators, with the aim to identify possible improvements to CEB’s working environment and ensure the highest quality and sustainability of services provided by the FTM Division
Draft notes, memos and correspondence for various internal audiences, including for Senior management, in English and French

Academic background / Qualifications:
University degree and/or Business School diploma and/or diploma in hospitality management, business administration, or other related fields.

Professional experience:
Ideally five to seven years professional experience in facility management, hospitality management or related fields.
Experience in an administration, international organisation or financial institution would be a plus.
Excellent drafting skills, including in English language.
Strong aptitude for IT and digital tools: proficiency in MS Office Suite and Outlook email, video communication systems (Zoom, Teams), electronic document management.
Knowledge of an ERP system (preferably SAP) would be an asset.
Proven ability to familiarise yourself with new tools and quickly assimilate new rules and procedures.
Excellent planning, work organisation and versatility skills, enabling you to carry out assigned tasks autonomously and efficiently, in a fast-changing environment, while meeting deadlines and demonstrating a sense of priorities.
Diplomacy and interpersonal skills developed in a multicultural environment.
Discretion and respect for confidentiality.

Language skills:
Command of the two CEB official languages (English and French), both oral and written.

Core competencies:
Adaptability
Client Orientation
Communication
Innovation
Result Orientation
Team Work

Nationality:
Citizen of one of the Bank’s Member States: Albania, Andorra, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Holy See, Iceland, Ireland, Italy, Kosovo, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Republic of Moldova, Montenegro, Netherlands, North Macedonia, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Türkiye and Ukraine.

Location : 55, avenue Kléber 75116 PARIS