Job Opening
Job Opening ID: 225809
Job Network : Logistics, Transportation and Supply Chain
Job Family : Property and Asset Management
Category and Level : General Service and Related Categories, G-4
Duty Station : BUNIA
Department/Office : United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo
Date Posted : Jan 18, 2024
Deadline : Feb 16, 2024

Org. Setting and Reporting
This position is located in the Centralized Warehousing Section in the Supply Chain Management Services Pillar within the United Nations Organization Stabilization Mission (MONUSCO) in Bunia. The PCIU Assistant reports to the Property Management Assistant.
Responsibilities
Within delegated authority, the Property Control Inventory Assistant will be responsible for the following duties:

• Conducts physical inspections and quality control of MONUSCO United Nations Organization Property (UNOE) to ensure that assets, equipment and all items are accounted for and in serviceable condition.
• Prepares and submits Receiving and Inspection (R & I) reports, discrepancy reports, and disposal reports for the Unit Chief’s approval.
• Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and records in Damage Discrepancy Reports (DDR), posted on the system and presented to the R & I Supervisor and Procurement for immediate action.
• Reviews Goods’ Receipts reports in Umoja and R&I Reports in the electronic inventory
management system.
• Maintains on a daily basis accurate and auditable property records in the electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs.
• Updates all physical verification records and data entry in electronic inventory management system.
• Assists stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DOS directives, LSD Guidelines and mission’s SOPs.
• Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material.
• Assists Self Accounting Units (SAUs) in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards.
• Produces Umoja Business Intelligence (BI) reports on monthly basis and when requested by supervisor.
• Assists in drafting statements of requirements for contracts and services for disposal.
• Interacts with other property management stakeholders and providers of services, in particular SAUs, Procurement Section, Mission Support Centre, and Local Property Survey Boards, as appropriate.
• Assists in carrying out Board of Survey functions as and when required.
• Prepares statistical analysis and trend analysis on United Nations property.
• Performs other duties, as required.
Competencies
Professionalism: Knowledge of the Organization’s rules and regulations as they pertain to supply, inventory and logistics. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
Not available.
Work Experience
A minimum of three (3) years of progressively responsible experience in the field of property management, inventory control, supply chain operations, practical logistics, procurement, or other related fields is required.

Driving Permit is required.

Good computer skills, including Word Processing, and Excel, are required.

Knowledge of SAP/Umoja and Business Object Applications is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in French is required (both oral and written); and knowledge of English is desirable.