Result of Service
An International Individual Contractor will conduct regular visits to the team sites located East of the Berm (EoB) for physical inspection of Property Plant and Equipment (PPE), including assets, equipment, and inventory, as per the approved budget for 2023/2024.
Duties and Responsibilities
The position is located in the United Nations for the Referendum in Western Sahara (MINURSO), Laayoune. The incumbent reports to the Chief Property Management Officer. Under the Supply Chain Performance Management Section and supervision of the Property Management Unit (PMU) Supervisor, within the Delegation of Authority of UN Property in the Mission, the Property Control and Inventory Assistant at this level will carry out the following duties: • Maintain thorough knowledge of the Organization’s financial rules and regulations as they pertain to property management and accounting practices. • Demonstrate use of initiative, ability to maintain accurate records/interpret a wide variety of data and ability to make appropriate linkages in work requirements. • Carry out regular physical verifications of Property, Plant and Equipment (PPE), which includes Assets, Equipment, and Real Estate in the Mission. • Conduct regular field visits, and overnights at team sites west side of the Berm, to carry out physical verifications and ensure that equipment is managed in a proper manner. • Verify accuracy of records in relation to description, serial number, barcode, and ensure that asset information reflects the current user and location and are updated in Umoja. • Management analysis and performance monitoring of the effectiveness and execution of asset control procedures. • Assist in collecting and providing data to prepare performance reports based on the established key performance indicators (KPI), matrixes, corporate targets, and action plans. • Provide support for developing mission specific KPIs and dashboards for Business Intelligence (BI) by analyzing business processes and process improvement opportunities. • Assist with validating the data, identifying, and rectifying data issues and inconsistencies, and implementing measures for quality assurance. • Ensure accountability and proper tracking mechanisms conform to expected organizational standards and goals. • Identify and implement solutions to problematic areas of the asset control process and oversees that an effective support organization for Asset Control System and the control of UN property is sustained on daily basis. • Coordinate and follow-up with asset managers/warehouse staff, and advise on any discrepancies, to reconcile within the 30-day period. • Ensure accountability of all assets and equipment assigned to mission personnel are returned or handed over, during check-out, prior to their departure from the mission to clear their records on FSS. • Arrange for site visits at the Team Sites during the hand-over and checkout procedures of the TS CDRs to verify the process. • Ensure anomalies are identified and addressed immediately. Regularly reconcile of all balances and submission of accurate, and auditable financial year end statistics to HQ. • Assist to produce BI reports of UN Property for Service Delivery Sections, upon request, and provide guidance on inventory control issues on regular basis. • Follow-up with R&I on outstanding items in Umoja and monitor the barcoding process to ensure proper labeling of equipment within IPSAS threshold and accurate Umoja PIDs. • Carry out briefings to incoming personnel and ensure they maintain accountability of UN property. • Maintain proper filing in the Unit for all inspections/Movement of UN Property records (MOPs). • Monitor the movement of UN property to the Team Sites in coordination with MOVCON/IFT and maintain accurate records of the locations on Umoja. • Assist to coordinate with the Assets Managers/warehouse staff and the Shipping Unit, on the UN property received/transferred from/to other UN-PKO Missions. • Assist in producing periodic reports for the Property Control Unit. • Any other duty as instructed by the Unit Supervisor.
Qualifications/special skills
High School Diploma or equivalent academic qualification required. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable. A minimum of three (3) years of relevant progressively responsible experience in property control and inventory or related fields is required. Experience in data analytics or related area is required. Understanding and managing large data sets is desired A comprehensive grasp of material and inventory accounting practices is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. Fluency in oral and written English is required for the position advertised, and knowledge of French and Arabic is desirable.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.